Administrative Assistant, COVID-19 Flu Vaccines & Antivirals
Full Time
Collegeville, PA 19426
Posted
Job description
ROLE SUMMARY
This Administrative Assistant role will be responsible for providing administrative support to COVID-19 Flu Vaccines & Antivirals medical team as well as leading/supporting several projects and initiatives.
ROLE RESPONSIBILITIES
ROLE RESPONSIBILITIES
- Specific responsibilities of the role include, but are not limited to:
- Provide administrative support to team leads (HQ and field based), including complex calendar management, travel and expense report support.
- Provide administrative support to the full medical team of ~ 6 -8 medical director in HQ and field including meeting, travel and expense reports. Schedule and coordinate team meetings, 1:1s, department meetings, as needed some meeting management/logistics
- Ability to anticipate and proactively resolve conflicts and use diplomacy to resolve problems.
- Provide administrative support to medical lead and medical leadership team, including calendar, travel and expense report support, meetings
- Provide support for various medical team meetings, attend as requested, agenda development and distribution, meeting material coordination and distribution, presentations/WebEx management during the meeting, note-taking, and meeting summary distribution.
- Work closely with outside vendors, providing support when needed with meeting scheduling and office space.
- Manage Purchase Order’s thru the Ariba system, also tracking payment of invoices as requested
- Lead or support different medical optional projects and initiatives
- Handle confidential matters on a regular basis.
- Coordinate and provide key information to other business units as requested, and as appropriate.
- Manage document resources on Share Point site.
- Support project management and KOL engagement
- Assist with on-boarding of new colleagues
- Update team organizational charts and distribution lists
- Coordinate activities for complex meeting and events including ordering food and AV equipment, managing/setting up AV equipment onsite, and handling issues for offsite meetings.
- Work closely with the administrative assistants with regard to coverage within the group; facilitate the overseeing of the Assistants and manage workflow.
BASIC QUALIFICATIONS
- Undergraduate degree (BS/BA) or equivalent experience.
- 3-5 years of pharmaceutical industry experience. Pfizer experience preferred
- 5+ years of experience in an administrative assistant or coordinator experience
- Ability to work effectively in a team-based environment and partner with internal/external stakeholders
- Self-starter, proactive, solution seeking attitude, anticipating team needs and actively identifying opportunities to strengthen results
- Strong verbal and written communication skills - ability to mobilize team members and engage leadership
- Demonstrated project management experience
- Business acumen, Decision marking and demonstrated flexibility
- Ability to navigate internal organization/processes
- Excellent judgment as well as the ability to work with extremely confidential documents and information and excellent follow-up skills.
- Strong working knowledge of Word, Excel and Outlook; in addition to Pfizer applications such as ePAY3, Ariba, Share Point & Box.
- Ability and willingness to handle special projects.
- Availability to work flexible hours (early AM, overtime, etc.) when needed but not likely to be frequent
Other Job Details:
Last Date to Apply for Job: March 15th, 2023
Additional Location Information: New York, NY; Collegeville, PA
Eligible for Relocation Package: No
#LI-PFE
The salary for this position ranges from $31.36 to $52.27 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. Benefits offered include a retirement savings plan, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage in accordance with the terms and conditions of the applicable plans.
Relocation assistance may be available based on business needs and/or eligibility.
Pfizer requires all U.S. new hires to be fully vaccinated for COVID-19 prior to the first date of employment. As required by applicable law, Pfizer will consider requests for Reasonable Accommodations.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.
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