Job description

Background

The Washington Association for Community Health is a values-driven, team-oriented organization; a group of professionals committed to achieving our mission while finding joy in work. Respectful interpersonal relationships, a learning team dynamic, and a passion for advancing the cause of community health clinics are essential staff qualities. We are committed to building a diverse and inclusive workforce that embodies humility, respect, leadership, and service on behalf of, and with, the diverse communities we are privileged to serve.

We strongly encourage women, persons of color, LGBTQIA+ individuals, veterans, persons with disabilities, and persons from other underrepresented groups to apply. Review of applications will begin immediately, and applicants are encouraged to apply as soon as possible.

Position Summary

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

The Administrative Assistance will make sure the office is running at full capacity by organizing, cleaning, and moving boxes, files, furniture, and the entire lunch room.

The Association is currently expanding offices and the Administrative Assistance will assist with the transition by engaging with vendors to negotiate contracts and maintain deadlines.

Essential Functions

• Answer and transfers phone calls, screening when necessary.
• Welcome and directs visitors and clients.
• Maintain filing systems as assigned.
• Retrieve information as requested from records, email, minutes, and other related documents; preparewritten summaries of data when needed.
• Coordinate mail and deliveries, pick up/drop off.
• Respond to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepare agendas and schedules for meetings.
• Purchase and maintain office supplies, and office meals including beverages.
• Record and distribute minutes or other records for meetings.
• Maintain office supplies and coordinates maintenance of office equipment.
• Maintain accurate records and is required to always remain compliant with all laws and company policies.

Position Requirements

• Ability to communicate with vendors and clients effectively and professionally.
• Ability to master reporting functions of all systems used by the organization.
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind.
• Excellent analytical skills and financial prowess.
• Good organizational and time-management skills.
• Strong team player with solid communication skills.
• High levels of integrity and ability to handle confidential information.

Required Education and Experience

• High School Diploma or GED.
• Minimum of 1 years’ experience working as an administrative assistant.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Basic knowledge and experience with MS Office (Outlook, Excel, Office 365, Teams, and Word).

Preferred Education and Experience

• Advanced knowledge and experience with MS Office (Outlook, Excel, Office 365, Teams, and Word).
• Additional Requirements
• Must possess a valid Washington State driver’s License.

Salary and Benefits:

• Health, Dental and Vision insurance
• EAP
• Retirement Plan
• Life & Disability Insurance
• Employee assistance program
• Paid Time Off
• Parental Leave
• Monthly cell phone and home internet subsidy

Job Class: Non-Exempt Hourly

Position Type: Part-Time 29 hours per week

As an equal opportunity employer, the Washington Association for Community Health does not discriminate in employment based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability, or genetic information

Job Type: Part-time

Pay: $20.50 - $23.56 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

People with a criminal record are encouraged to apply

Ability to commute/relocate:

• Olympia, WA 98501: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

gatheringourvoice.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, gatheringourvoice.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, gatheringourvoice.org is the ideal place to find your next job.