Position Summary

The Administrative Assistant performs highly responsible work in assisting and providing support to the Director. The Administrative Assistant will assist the Director in duties such as scheduling, record keeping, budgeting, and communicating with other staff and faculty. The Administrative Assistant must have strong attention to detail and interpersonal skills, and must be able to comply with all applicable College and office policies and procedures.

Essential Duties and Responsibilities

• Perform secretarial and reception functions in the Director’s office, including greeting visitors and answering phones, managing the schedule for the Director’s office, and organizing and maintaining files and records within the office.
• Performs office management functions within the Director’s office, including communicating relevant information to and from the office, assisting the Director in preparing reports and budgets, and assisting with payroll and other management functions.
• Assisting with Bid paperwork preparation, maintaining insurance records, and helping various departments with questions.
• In order to perform these essential functions, the Administrative Assistant must be present at work. Therefore, attendance is an essential job function.

Qualifications

• Minimum of Associate’s degree with 15 semester hours in related field. Accounting or Finance preferred.
• Five years’ experience.
• Must have good intrapersonal skills, a strong work ethic, reading and math skills, and the ability to communicate effectively verbally and in writing.
• Must possess general secretarial skills and knowledge of standard office equipment and software.
• Must have the ability to multi-task, prioritize among tasks, and use critical thinking skills to solve problems.

Application Procedures/Additional Information

A complete application packet must be received in the no later than 1 p. m., Tuesday, May 23, 2023. A complete application packet consists of:

• 
  Completed Wallace State Community College employment application with three work references
• Résumé
• Cover letter describing specifically how your experience and qualifications meet the qualifications outlined for the position
• Verification of experience (employment) will be required after the interview process and prior to an offer of employment. Letter(s) must come from current and/or former employers, verifying employment experience to meet minimum required qualifications. Letter(s) must include employment dates and job title and be on official letterhead with an authorized personnel signature.
• Separate transcripts from each college attended (photocopies will suffice until employed)

Applicants must meet eligibility requirements to work in the U.S. at time of appointment. All application materials must be submitted as a complete packet and will become the property of the College. Applicants who fail to submit all required information will be disqualified. Only application packets received during the period of this announcement will be considered.

APPLICATIONS MAY BE FILED ONLINE AT: WWW.WALLACESTATE.EDU/EMPLOYMENT

Please Note:

ALL APPLICATION MATERIAL MUST BE SCANNED. It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these documents during the process.

Human Resources Department
Monday - Thursday 7:30 am - 4:30 pm
Friday 7:30 am - 2:00 pm
256-352-8029

When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement. All correspondence with applicants regarding the College's search process will be sent via e-mail.

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and to submit a nonrefundable fee of $24.40 (additional charges may apply) for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check...

APPLICATION DEADLINE: The deadline for receipt of all application material is May 23, 2023.