Job description

Location/Schedule: Middleboro Location from 8:30am-4:00pm

General Description: The Administrative Assistant for Adult Services at our Middleboro location works to provide general administrative and clerical services. Working under the supervision of the Director of Day Services, the Administrative Assistant will perform a variety of administrative services. This position is responsible for computer/database support, direct clerical assistance within all aspects of office operations. Position will have considerable contact with all levels of the organization. Excellent organizational skills are requred.

General Qualifications:

• High School diploma or equivalent with minimum two years' relevant experience in similar role
• Excellent written and verbal communication skills as well as interpersonal skills
• Database and word processing sills to proficiently use Microsoft Office programs including creation and implementation of excel spread sheets
• Ability to maintain and ensure the protection of confidential information
• Office management skills including use of facsimile, copier, postage meter, voice mail messaging system and computer scanning equipment to complete departmental tasks
• Proactive, able to take initiative, well-organized with the ability to work quickly with attention to detail
• Exceptional attendance and punctuality
• Ability to multi-task with the ability to work independently or as part of a team is required

Job Responsibilities:

• Work with individuals with a variety of abilities
• Greet visitors and staff to building to ensure signing in/out of building and direct to appropriate destination
• Process and distribute agency mail
• Answer the phone in a positive and professional manner and direct calls to the correct individual
• Timely completion of internal and external correspondence, form letters and other documents, checks for spelling, grammar or other errors and distributes as directed
• Ensures the safeguarding of all confidential files and protects the privacy of individuals
• Assess and maintain documentation in accordance with program requirements
• Maintains adequate office supplies and materials, orders meals and arranges for equipment repairs
• Represent The Arc of Bristol County while in the community in a positive and professional manner, consistently communication the agency's philosophy and mission. This includes interactions with all stakeholders, individuals, family members, caregivers, guardians, community partners, etc.
• Perform other duties as assigned

Job Type: Full-time

Salary: $14.25 - $26.54 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Supplemental pay types:

• Signing bonus

Ability to commute/relocate:

• Middleboro, MA 02346: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

Job Type: Full-time

Pay: $14.25 - $26.54 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Middleboro, MA: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

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