Description

Come join our dedicated team in a front-row seat by leading our administrative support efforts for the statewide maintenance program!

Duties

This position will perform a variety of complex administrative tasks in support of the Cross State Maintenance Chief and the statewide maintenance program. The Administrative Assistant will ensure that deadlines and expectations are met in working on assigned program areas, leads, facilitates, and represents the statewide maintenance program on assigned projects and committees. This position exercises judgement and maintains confidentiality as required.

Duties include, but are not limited to:

• Serves as principal administrative assistant to the Cross State Maintenance Chief:
  • Acts as point of contact for operational and confidential communication,
  • Makes decisions and acts on behalf of manager on administrative matters.
  • Develops, implements, and maintains a standardized administrative workflow system for statewide maintenance operations.
  • Provides support, guidance, and leadership in the agencies task order systems and processes.
  • Coordinates personnel issues such as recruitment efforts, updating position descriptions, work schedules, prepares personnel forms, verifies accuracy prior to manager approval, and other personnel actions and activities.
• Assists with tracking statewide maintenance budgets and processes financial records.
• Provides administrative assistance and general support for the Operations maintenance team:
  • Maintains lists of statewide maintenance certifications and licenses such as Certified Driver's Licenses (CDL), First Aid, Heavy Equipment Operations, etc.
  • Gathers data and information from Region Maintenance Managers and the Maintenance Shop for various monthly, quarterly, and annual reports required by headquarters and external agencies.
  • Plans and coordinates events such as conferences, staff meetings, and regional maintenance manager meetings.

Qualifications

REQUIRED QUALIFICATIONS:

• **Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.

AND

• High School Diploma or GED equivalent.
• A valid unrestricted (except for corrective lenses) driver's license.

**A formal education will substitute year-for-year for experience.

ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of state government, rules, and regulations.
• Knowledge of State Parks rules and regulations.
• Ability to work with Microsoft Office products such as Word, Outlook, Excel, PowerPoint, Access, and other software as needed.
• Ability to manage multiple assignments and competing priorities.
• Ability in making sound decisions to produce accurate and timely work product.
• Ability to build and maintain strong, respectful, courteous, and professional working relationships with peers, managers, and customers.
• Ability to work independently and self-manage while using good judgement and problem-solving skills.

Supplemental Information

HOW TO APPLY
To ensure consideration, please complete the online job application and profile at www.careers.wa.gov. You are highly encouraged to attach or embed in your application the following:

• Letter of interest specifically addressing the qualifications listed in this announcement.
• Current resume.
• Three professional references, if not completed in the application process.

This position is included in the non-supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/.

NOTE: Prior to a new hire, a background check, including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Diversity Policy Statement:
The Washington State Parks and Recreation Commission is committed to creating an equitable, hospitable, appreciative, safe, and inclusive park environment – one that embraces the full spectrum of all community members' contributions. The Commission makes this commitment because:

• Diversity strengthens the workforce in competence and ability;
• Celebrating diversity appreciates and values individual differences;
• Diversity serves an increasingly heterogeneous society;
• Diversity helps ensure the relevance of a state park system, its mission, properties, and programs to the people of this state today and in the future; and
• Diversity is crucial to our ability to serve all citizens.

The Commission encourages and supports staff efforts to reach out to people of all races, national origins, abilities, religions, sexual orientations, veteran status, ages, and genders who use the parks and who live in communities nearby parks. This outreach is to focus on engaging in partnerships that expand programs and services in a way that is meaningful and of value to all people. The Commission is dedicated to offering quality experiences to all visitors through a workforce and volunteer corps that reflects the diversity of Washington State.

The Washington State Parks and Recreation Commission is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, disabled and Vietnam veterans and people of all sexual orientations and gender identities are encouraged to apply.

Persons needing accommodation in the application process or this job announcement in an alternative format may contact the human resources office at (360) 902-8565. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com .

For information about this position, please contact Ryan Layton at Ryan.Layton@parks.wa.gov or (509) 665-4316.