Administrative Assistant (48392) - ( 23140748 )

The Montana Department of Public Health and Human Services (DPHHS) has an exciting opportunity within the Office of Inspector General.

Our mission at DPHHS is to improve and protect the health, well-being, and self-reliance of all Montanans throughout every stage of their life. By joining our team, you will have the opportunity to perform meaningful work in public service to our state and its residents. Whether you are joining the workforce or have several years of experience, DPHHS has the opportunity for you!

This position provides administrative program support to the Office of Inspector General (OIG). Responsibilities include serving as office first contact, providing administrative services support, ordering division supplies, overseeing OIG equipment and facility work orders, assisting with records retention and data management for the division, and serving as back-up to other office staff.

This position may be eligible for partial telework within the state of Montana. Specific conditions will be outlined as part of the job offer and must adhere to state policy.

What We Can Offer You

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness program. Visit the Health Care and Benefits Division for more information at https://benefits.mt.gov/. In addition to employee benefits, there are a wide range of advancement opportunities within the largest state agency in Montana.

What You Can Offer Us

• Time management, attention to detail and collaboration skills.
• Ability to provide effective and professional administrative support and exceptional customer service skills.
• Ability to assist with special projects as requested and meet deadlines.
• Meet minimum qualifications:
  • High school diploma or equivalent.
  • Three years of job-related work experience in administrative support or other related areas.
  • Preferred knowledge and experience using the State of Montana Purchasing Entry, Receiving and Query System (PERQS) and Agency Wide Accounting Client System (AWACS).
  • Other combinations of related education and experience may be considered on a case-by-case basis.
  
  

For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact Shandee Cook at Shandee.cook2@mt.gov.

How to Apply

Submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the “relevant document” box to ensure your attachments are uploading correctly to the specific application for this position.

• Resume
• Cover Letter
• References
• Supplemental Question(s):

1. As the first line of support for a company or division; how do you anticipate the needs of the management team?

2. What is the difference between organizing and planning? How do you use these methods?

To be considered for any DPHHS position, applicants must complete and submit their application online, and upload any required documents. Successful applicants are required to successfully pass all DPHHS specific background check(s) relevant to each position. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply.

This position will be posted until filled with frequent screening of applications.

Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment : This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary: $ 18.72 - 18.72 Hourly Telework Eligibility : Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.) Benefits Package Eligibility : Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings : 1 Employee Status : Regular Schedule : Full-Time

Shift : Day Job Travel : Yes, 5 % of the Time

Primary Location : Helena Agency : Department of Public Health & Human Services Union : Montana Federation of Public Employees

Posting Date : Mar 15, 2023, 1:43:05 PM Closing Date (based on your computer's timezone): May 15, 2023, 12:59:00 AM

Required Application Materials : Cover Letter, Resume, Supplemental Questions (Refer to Job Posting)

Contact Name : Shandee Cook | Contact Email : shandee.cook2@mt.gov | Contact Phone : 406-444-0962