Job description

PURPOSE OF THE POSITION:

Provide daily administrative support to the Assistant Program Director for Community Habilitation and Respite Services.

SPECIFIC RESPONSIBILITIES:

• Diversified secretarial duties; compose and edit correspondence.
• Telephone contact; outgoing/ingoing calls, noting calls, scheduling appointments; greet/announce visitors.
• Responsible for typing various reports, memorandums-confidential and non-confidential, payroll, time keeping, budgets, etc.
• Reconcile all purchase cards on a monthly basis.
• Maintain all records of Petty Cash disbursements.
• Point of contact with SCO’s IT department.
• Responsible for purchase orders and personnel forms according to Agency guidelines and procedures.
• Monitor deadlines for work in progress to ensure timely action or response.
• Organize the office to ensure smooth operation.
• Responsible for photocopying, faxing, sorting and mailing of incoming and outgoing correspondence for Assistant Program Director.
• Responsible for notice of meetings, agenda, packets and minutes for Governing Body and Committees.
• Coordinate Department Meetings.
• Responsible for New Hire Paperwork and facilitating communication with Human Resources.
• Track and enroll all employees in annual trainings through LMS and outside vendors to ensure compliance with OPWDD.
• Maintain Personnel files.
• Order office and school supplies.
• Work with the inter-disciplinary team in the provision of all job duties.
• Promote and support the environment of positive behavior support.
• Promote pro-social behaviors and interactions between individuals and staff.
• Attend in-service training sessions, staff meetings and seminars as needed.
• Work with the inter-disciplinary team in the provision of a job duties
• All other work designated by Assistant Program Director.

QUALIFICATIONS:

• High School Diploma
• Computer proficiency with Microsoft Office products Acceptable clearance checks for State Central Register, Driver license and fingerprinting as required by the program.
• Compliance with health regulations for physical/mantoux testing.
• Strong verbal and written skills

Job Type: Full-time

Pay: From $21.97 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Dix Hills, NY 11746: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

gatheringourvoice.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, gatheringourvoice.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, gatheringourvoice.org is the ideal place to find your next job.