At PCOM, we espouse to grow a culturally competent workforce to advance healthcare that touches the lives of underserved communities. Diversity and inclusion is the core component of our institutional identity and a key pillar of PCOM’s strategic vision. Philadelphia College of Osteopathic Medicine affirms that diversity and inclusion are crucial to the intellectual vitality of the campus community. It is through freedom of exchange over different ideas and viewpoints in supportive environments that our graduates develop the critical thinking and citizenship skills that will benefit them throughout their lives.

Since 1899, PCOM has trained highly competent, caring physicians, health practitioners, and behavioral scientists who practice a “whole person” approach to care - treating people, not just symptoms. As the field of medicine has changed, we've changed with it - adapting our program offerings to better meet the needs of healthcare providers and the communities they serve. At the main campus in Philadelphia, Pennsylvania (PCOM), the branch campus in Suwanee, Georgia (PCOM Georgia), and our newest location in Moultrie, Georgia (PCOM South Georgia), PCOM students learn to approach problem-solving in a more professional, more team-oriented manner, which prepares them to work successfully in integrated healthcare settings with other health professionals. At Philadelphia College of Osteopathic Medicine you will be part of a caring, professional, and committed community focused on making the PCOM experience the best possible for our students.

We are currently seeking to fill our Administrative Assistant position at the South Georgia campus with a highly qualified and passionate individual.

SUMMARY:

The Administrative Assistant will provide administrative support for the Department Chair and faculty of the DO program. Direct report is the office manager for the BioMedical Sciences Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The successful incumbent will perform the following duties, with or without reasonable accommodations:

Enter questions in ExamSoft/Post and communicate ExamSoft Exams/Proctor Exams/Release reports

• Schedule Student Make-up Exams and Post Exam Reviews with Course Directors & Student Affairs

• Set up courses on BlackBoard record and posts announcements as needed

• Post/release grades in BlackBoard

• Schedule Student Make-up Exams and Post Exam Reviews with Course Directors & Student Affairs

• Assist faculty with Post Exam Review in ExamSoft

• Maintain Exam Question Performance Records

• Schedule/Proctor Student Paper Exam Reviews

• Maintain grade spreadsheet (Grade Center in Blackboard) of students’ scores

• Provide copies/prints of lecture handouts as needed

• Enter final grades in Banner

• Work with Department Chair on miscellaneous projects for the DO Program, such as recording minutes for monthly department meetings, meeting arrangements & supplies

• Maintain faculty travel expenses & professional development spreadsheet, assisting with budget reports & curricular retreat documents, maintain Proctor Signup list to ensure assessments are staffed with proctors

• Meet with Assistant Dean of Assessments to remain current with policy and ExamSoft Administrator

duties for Biomedical Sciences DO Program (along with 1st year administrative assistant)

• Release Yuja recordings to students upon faculty request

• Communicate with Guest Lecturers for scheduling and presentation materials upon faculty request

• Prepare Guest Lecturer Vouchers for Course Director

• Post Guest Lecturer PowerPoints to BlackBoard

• Supervise Biomedical Sciences work study projects as needed

• Ensure 2nd year DO class roster in ExamSoft matches Banner and Blackboard; maintain current class composite (in collaboration with Student Affairs)

REQUIRED SKILLS AND EXPERIENCE:

• Minimum 2 years’ experience in a similar administrative support role, preferably in a higher education setting.

• High level of computer proficiency in word processing, spreadsheet, presentations, email, and virtual meeting applications, preferably on the Google Workspace or Microsoft 365 platforms.

• High level customer service.

- Strong planning and organizational skills.

- Strong communication skills, including written, verbal, and interpersonal.

- Strong collaboration skills.

EDUCATION AND CERTIFICATIONS:

Highschool diploma required, Associates, or Bachelor's Degree in business administration, liberal arts, or similar discipline preferred.

PHYSICAL REQUIREMENTS:

• Ability to sit for prolonged periods, up to eight hours per day.

• Ability to lift up to 25 lbs.

• Ability to view computer screen for extended periods, up to eight hours per day.

• Manual dexterity and mobility in order to use personal computers and other office equipment.

*Other duties as assigned

Salary Range: $50,00 - $55,000

PCOM is an equal opportunity employer and all qualified applicants will receive consideration. We adhere to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.