Job description
Summary of Responsibilities:
The primary responsibility for the Administrative Assistant is to provide support to the DFP Leadership team in an organized and proficient manner. Perform administrative duties that are highly sensitive and confidential. Provides administrative support to ensure efficient operation of office in an ever-changing environment as the company grows.
Job Duties:
- Assist with branch, divisions and outside sales reporting utilizing software programs to extract data, update excel spreadsheets, create graphs and pivot table to distribute to the team.
- Reviewing, proofreading and editing documents for the signature of executives.
- Schedule meetings utilizing electronic meeting room and Outlook calendar.
- Create and maintain filing system, both electronic and physical.
- Support company with administration of safety training, tracking and managing 3rd party safety websites.
- Coordinate training events as directed by management team.
- Assist employees by making travel arrangements, hotel, car or air as needed.
- Other Duties as assigned by Management.
Skills/Qualifications:
Excellent Communication Skills (written & verbal); High-level of Computer Proficiency in Common Programs including Microsoft Suite (Excel, Word, Outlook, PowerPoint); Exceptional Customer Service; Detail-Oriented; and Ability to Work Independently.
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