Job description

Ready to Start Your Career with the City of Temple?

Summary
Provide administrative support to Program Coordinator and the department staff. Performs a variety of administrative duties in the support of day-to-day activities. Required to drive to perform office related tasks and errands. Hours may vary.

Essential Duties and Responsibilities

• Answers phones, welcomes guests, provide information to walk in customers and callers
• Create reports prepares daily deposit, generating invoices and prepares for meetings
• Assists with reservation procedures and registrations for athletic facility rentals to include, but not limited to, handle incoming fees/charges, and registrations for rentals, leagues, recreation classes and special events
• Communicates with sports associations and field crew in relation to scheduling of fields and maintenance concerns
• Performs general office tasks such as copying, mailing, faxing, and shredding
• Ensures communication sent via mail, fax, or phone is distributed quickly and correctly
• Prepares, files, and maintains physical or electronic records and documents in required formats
• Performs basic cash handling procedures, prepares cash reports, and delivers daily deposits as needed
• Follows policy, procedures, and safety guidelines
• Performs other duties as assigned

Minimum Qualifications

• High school diploma or equivalent
• Two (2) years of professional office environment or related field

Preferred Qualifications

• Prior administrative experience in a municipality
• Bilingual in English & Spanish

Certificates, Licenses, Registrations

• Valid Driver’s License

Thank you for your interest in the position. Please note only those selected for an interview will be contacted.

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