POSITION: Administrative Assistant

Work Location: 151 Lawrence Street, Brooklyn 11201

Hours: Full Time - In-person/On-site Monday - Friday 9:00am - 5:00pm

Salary: $40,000 - $55,000

Brooklyn Community Services (BCS) partners with people to overcome obstacles on their pathway toward self-determination. Since 1866, founded on the principle of neighbors helping neighbors, BCS has worked in neighborhoods impacted by systemic poverty. Today, we continue to strengthen communities by fostering the educational success of children, the leadership development of youth, the employment and housing stability of adults, the advancement of individuals living with disabilities, and the empowerment of seniors and families. Through 42 programs, and over 400 staff, Brooklyn Community Services serves more than 20,000 people each year.

Position Summary:

The Administrative Assistant provides a variety of administrative support including handling a variety of confidential assignments which include: internal and external communications and reports, incident review processing, grant management support and managing projects assigned by executive level staff including the COO, CPO, CERAO, and General Counsel. This position interacts professionally with board members, staff, donors, general public and constituents. Proficient in Microsoft Office (Google Suites, Outlook, Word, Excel etc.) and PowerPoint, the assistant will take on special projects that require these as well as project management skills

Responsibilities:

• Assist with management of relationships with the Board of Directors and Division/Program Directors. Coordinate preparation for meetings and calls, including weekly Division Director Meetings. Prepare and edit briefing memos, attend meetings as needed, and implement and track post-meeting follow-up activities.
• Assist CPO with grant writing projects, including development of grant plan/deadlines, updating external partnership database, community outreach/partnership agreements, data collection, submission of grants, and other grant assignments as needed.
• Collaborate with HR, Compliance and Data Officers to create pull, analyze and correlate reports on a monthly basis to distribute to Executive Staff and Division Directors.
• Utilize and maintain Apricot, a non-profit database software to ensure data and partnerships are kept up-to-date.
• Monitor and prompt staff with the submission of monthly, quarterly and annual reports.
• Track priority projects and new initiatives/pilots, ensure completion of deadline work and assist staff in resolving issues.
• Draft and prepare internal and external communications, including letters, agendas, minutes and presentation materials.
• Prepare reports, spreadsheets, Power Point presentations and other materials, as assigned.
• Manage/participate in special projects as assigned by COO/CPO.
• Participate in Incident Review Committee process.
• Other duties as assigned.

Qualifications:

• Excellent writing, editing, verbal and interpersonal communications skills, organizational, administrative and research skills. Advanced proven knowledge of with Microsoft Office Suite (Word, Excel, Power Point, Vizio and Publisher).
• Proven ability to interact and communicate effectively with a diverse group of colleagues, Board members, funders, public officials and members of the public. Demonstrated ability to set and execute priorities, function well under pressure and work both independently and as part of a team.
• Bachelor’s Degree or a combination of education and experience.
• Experience in fundraising, campaign work (including political campaigns) and nonprofit organizations preferred.
• Strong knowledge of social and political issues in Brooklyn a plus.
• Must be able to work in-person.

BCS and Turning Point require that all employees entering the workplace be fully vaccinated against COVID-19 unless an exemption is granted as a medical or religious accommodation.

BCS is an Equal Opportunity Employer. Auxiliary aids and services are available upon request to individuals with disabilities