Description

The Department of Corrections is seeking a highly motivated and qualified individual for the role of Administrative Assistant 3 for the Airway Heights Corrections Center (AHCC) located in Airway Heights, WA. This is a full-time day shift position with Sat/Sun off.

This position provides confidential administrative support to Nursing leadership and Health Services supervisors and managers as needed to support the AHCC Health Services’ mission to provide incarcerated patients with medical, dental, and mental health services in accordance with the Offender Health Plan. This position is also responsible for facilitating 24/7 nursing scheduling by preparing the monthly nursing schedule, pre-scheduling overtime, coordinating on-call and agency nurses to ensure adequate staffing coverage for all shifts.

A completed application packet will include:

• 
  A detailed resume
• A cover letter
• Three professional references

Applications will be reviewed as they are received. The hiring authority reserves the right to offer the position at any time during the recruitment process. It is to the applicant's advantage to apply as early as possible.

Duties

The Administrative Assistant 3 provides primary administrative support to the Nurse Manager and assists RN3’s and other Health Supervisors as needed. Job duties include but are not limited to:

• 
  Independently prioritize and coordinate office operations.
• Perform projects and other administrative services.
• Edit/revise Medical Duty Officer Binders.
• Facilitate clearances, recruiting and onboarding processes for new hires, recruitments, and any DOC employee visiting for nursing purposes.
• Maintain CPR/CEU records for nursing staff.
• Request and complete all travel requests for nursing positions.
• Assist Nurse Manager in all preliminary investigations, drafting memos, scheduling interviews, coordinating and labeling paperwork, and ensuring required forms are signed and attached as appropriate.
• Under the direction of the RN4, perform duties associated with the 24/7 nursing schedule.
• Nursing Roster Manager – Scheduling. Input master nursing schedule for the year, track receipt of leave slips, unscheduled leave, etc. Type nursing schedule change notices. Post voluntary sign-up sheet and maintain seniority list regarding mandatory overtime. Contact nursing staff and agency nursing services to coordinate staffing.
• Schedule, document, and track the status of mandatory training for nursing staff and support staff.
• Maintain various manuals used by the Health Services Unit
• Provide technical guidance for staff in using computer applications such as Word, Excel, email, etc.

Qualifications

Required Qualifications:

• High school diploma or equivalent
• 3+ years increasingly responsible office experience requiring keyboarding/typing.
• Safety mindset – Complies with all safety regulations.
• Professionalism – Consistently treats everyone with respect and courtesy regarding their needs, concerns, and opinions.
• Dependable – Reports to work on time each day.
• Accountable – Meets all deadlines or notifies supervisor if deadlines are at risk and recommends alternatives.
• Communication – Presents ideas effectively and clearly. Listens well, demonstrates effective conflict resolution skills.
• Relationship Building – Builds and maintains effective networks of contacts useful in achieving work-related goals.

Desired Qualifications:

• Experience and/or education in working with medical documents, maintaining or processing health records and using medical terminology.
• Experience and/or education in working with nursing staff and knowledge of scheduling staff for around-the-clock patient care coverage.
• Keyboarding or typing accurately at a net speed of 40 words per minute or faster.
• Demonstrate proficiency in computer applications and related technologies.
• Data entry, scheduling, work processing and communication via e-mail.

Supplemental Information

COVID-19 Vaccination Requirement:
Employees of the WA State Department of Corrections (DOC) are required to be fully vaccinated against COVID-19 as a condition of employment. Any offer of employment is contingent upon verification of your vaccine status. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. You may request an accommodation if you are unable to meet this requirement due to a medical or religious necessity.

Please include a minimum of three professional references with your application:

• 
  The Department of Corrections defines a professional reference as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.
• If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
• Phone number AND email address are required for all professional references.

What we offer:
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

Additional Information:

• The mission of DOC is to improve public safety. For additional information about the agency, please visit doc.wa.gov.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days of the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
• If this position is included in a Union Shop, employees will be required to become members within thirty (30) days of employment.
• Requires respirator medical evaluation questionnaire, fit testing, training, and use of respiratory protection as required by the WA Industrial Safety & Act standards. Refer to WAC 296-842 to learn more.
• Salary is based on experience and is determined at the time a final offer of employment is made. The salary range listed in the job posting includes Steps A-M. Step M is a longevity step and is typically gained six years after being assigned to Step L in your permanent salary range.

Our Mission: To improve public safety by positively changing lives.
Our Vision: Working together for safer communities.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
Our Core Values:

• Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
• Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
• People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
• Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
• Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.

We are committed to hiring individuals who possess the following core diversity competencies:

• Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
• Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic, and cultural backgrounds.
• Respectfully acknowledge people's differences and recognize these differences as important and valuable.
• Promote inclusiveness.
• Be culturally sensitive and appropriate.
• Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability, or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email zenon.mateyka@doc1.wa.gov or call at 509.290.7123. For TTY service, please call the Washington Relay Service at 7-1-1 or 1.800.833.6388.