Since 1906, UWG has been home to those who are eager to take their own path, learn, and grow. With more than 12,700 students from across Georgia, 34 other states and 64 countries, 95+ undergraduate programs and concentrations, and 35 master’s, specialist, and doctoral degree programs, we’ve come a long way since then. Today, we’re a regional powerhouse making a $626 million local economic impact.

With locations in Carrollton, Douglasville, and Newnan, Georgia, we take pride in making a difference in the lives of our students, our neighbors, and the world. In essence, UWG provides a safe, quality and affordable college experience that transforms lives. Amazing things happen when you Go West!

The university is organized into our College of Art, Culture, and Scientific Inquiry; College of Education; Richards College of Business; University College; School of Communication, Film, and Media; Tanner Health System School of Nursing; Honors College; Graduate School; UWG Newnan; and our UWG Douglasville Center.

This position provides administrative support to Strategic Enrollment Management and reports directly to the Vice President for Strategic Enrollment Management. Major responsibilities include but are not limited to: managing supplemental budget reviews; managing filing system and documents; coordinating meetings (including presentations, scheduling, and transportation); managing calendar for the Vice President; screening/directing phone calls on a multi-line phone system; processing travel arrangements, reports, reimbursements, and correspondence; utilizing and maintaining various office equipment; and general web site updates (in coordination with ITS); and managing newsletter collection, updates, and release. Perform administrative duties for the Vice President's various additional committee responsibilities. Responsible for use of Purchasing Card for office supplies, professional licensing, computer software, and other various allowable purchases; Assist with HR suite of forms.

1 - 25
Organizing files and documents; scheduling and coordinating the office calendar for the Vice President. Managing filing system;
utilizing and maintaining various office equipment. Screening / directing phone calls on
a multi-line phone system."

2 - 25
Coordinate meetings: including presentations, scheduling, and transportation; processing travel arrangements, reports, reimbursements and correspondence;
making space reservations. Responsible for arrangements, agendas, handouts, and recorded minute preparation for high-level meetings.

3 - 25
Manage supplemental budget reviews, financial business for the office including purchasing, check requests, and reconciling accounts. Assists in the preparation of reports, presentations, and special projects as assigned.

4 - 25
Professional interaction on a daily basis with various Board of Regent's and University System Office personnel, University personnel, and community leaders.

Educational Requirements
High school diploma

Other Required Qualifications
Maintain absolute confidentiality. Utilize professional communication skills to be successful as the initial contact person for all communication directed at the office of Strategic enrollment Management.
Utilize independent judgment to determine which issues/questions can be handled by the Department Directors, instead of passing them on to the VP level. Utilize professional communication skills and a firm understanding of level of priority and importance of 'Key Players' to successfully interact on a daily basis with students and their constituents, University personnel, various Board of Regents members, community leaders. Prioritize requests and manage coordination of meetings/events for the VPSEM. Failure to accomplish these requirements could negatively impact student success, personnel processes, budget, and the service reputation.

Required Experience
5 + years administrative/secretarial experience. Must possess excellent interpersonal, written, and verbal skills. Excellent computer knowledge of Microsoft Office Suite. Knowledge of best business practices and excellent organizational skills The ability to work with people of diverse levels and backgrounds. Must pass a background/credit check to meet requirements for pCard.

Preferred Educational Qualifications
Bachelor's degree with 3+ years administrative/secretarial type experience or an Associate's degree with 4+ years administrative/secretarial experience preferred. Baccalaureate work preferred.

Preferred Experience
Budgetary experience in a higher education environment

ABILITIES
Ability to move about office and confined spaces on a daily basis and to lift approximately 20 lbs., as needed.

KNOWLEDGE
Knowledge of Microsoft Word and spreadsheet proficiency

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, codified at 20 USC 1092 (f) as a part of the Higher Education Act of 1965, is a federal law that requires colleges and universities to disclose certain timely and annual information about campus crime and security policies.

It is always the policy of the University of West Georgia Police Department to provide to the public an annual campus security report and comply with the federal law known as the Clery Act.

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia, as determined by the University of West Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

It is the policy of the University of West Georgia to follow federal law in regards to affirmative action and equal opportunity. The University of West Georgia's affirmative action program and related policies are developed in compliance with Executive Orders 11246 and 11375, as amended; Title VII of the Civil Rights Act of 1964; the Rehabilitation Act of 1973 (Sections 503 & 504) and the Americans with Disabilities Act of 1990 (Title II) and their implementing regulations; the Age Discrimination in Employment Act of 1967; and the Vietnam Era Veterans Readjustment Assistance Act of 1974, as it amends 38 U.S.C. 4212.