Job description
About Us
The Scheller College of Business at the Georgia Institute of Technology pursues excellence at the intersection of business and technology.
Our dedicated staff has a significant role in the College's business operations while providing exceptional support to our faculty in their research, teaching, and service domains.
The state of Georgia is one of only three states with two or more U.S. News & World Report top 20 ranked public institutions, and Georgia Tech is ranked in the top 10 on the list.
In addition to health and welfare resources, Georgia Tech provides tuition assistance, flexible work arrangements, seasonal classes, summer camps, and so much more. Review all the additional benefits to you at https://hr.gatech.edu/benefits.
Job Summary
Provide specialized administrative services within a campus unit, including organizing and preparing correspondence, reports, and other documentation; event management; records management; and related administrative activities. Typically provides work guidance to lower-level administrative personnel within the unit. This position will interact on a consistent basis with unit management and staff, vendors, and office visitors.
- This position typically will advise and counsel: administrative staff.
- This position will supervise N/A.
Responsibilities
Provide support to faculty, Ph.D. Students, staff, and other teaching professionals • Actively participate in faculty recruitment and ensure processing and retention of associated documents • Periodically served as relief assistant to the Dean's office reception area.
Job Duty 1: Originate and process correspondence, reports, and other documentation.
Job Duty 2 - Compile, organize, and analyze data for use in reports.
Job Duty 3 - Process travel (TAR) forms for faculty/Ph.D. students and manage reimbursement of expenses.
Job Duty 4 - Copying/printing/faxing/scanning.
Job Duty 5: Make travel arrangements for distinguished guest speakers, faculty, and Ph.D. student recruitment candidates for specified areas.
Job Duty 6 - Support 30 faculty and Ph.D. students
Job Duty 7 - Maintain copy machines in 4 areas.
Job Duty 8 - Distribute incoming and outgoing mail
Job Duty 9 - Develop and maintain databases and records management systems for recruitment and distinguished guests.
Job Duty 10 - Review and resolve routine administrative-related questions and issues; provide input regarding new or revised unit administrative procedures.
Job Duty 11 - Process Pcard purchases and associated Pcard redistributions.
Job Duty 12 - Support Ph.D. students as necessary.
Job Duty 13: Perform other related duties as assigned.
Required Qualifications
Required Experience
Three to four years of job-related experience
Educational Requirements
High school diploma, GED Certificate, or Vocational School Diploma
Proposed Salary
Salary Range: $34,756 - $45,000/yr
$16.69/hr - $21.61/hr
Job Grade: A5
Knowledge, Skills, & Abilities
SKILLS
This job requires advanced skills in general office administration, including document processing and management, records management, event management, problem-solving, and office organization. Skill in the use of advanced office-related computer applications is required.
Equal Employment Opportunity
Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests.
Background Check
Successful candidate must be able to pass a background check. Please visit: Pre-Employment Screening | Policy Library (gatech.edu)
Other Information
This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required one to drive.
This role is not considered a position of trust.
This position does require a purchasing card (P-Card).
This position does not require a security clearance.
Location: Atlanta, Georgia
Working Arrangement: Hybrid
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