Job description

We are searching for a focused, detailed oriented, knowledgeable and experienced Accounts Payable Specialist to join our Accounting Department within our mid-sized Commercial Real Estate Company. This position requires a motivated individual with strong accounting and interpersonal skills with the ability to work independently as well as be a team player and possess the desire to learn as well as willingness to take on new challenges and responsibilities in a fast-paced environment.

The person in this position would be responsible for:

• Owning and maintaining the Accounts Payable process for a portfolio of commercial real estate properties as well as the corporate books and subsidiaries
• Enter invoices and ensure accuracy of information in the accounting systems (AppFolio and Quickbooks)
• Manage invoice approval process to ensure timely approval and paying of invoices
• Maintain Accounts Payable email – timely respond to inquiries from vendors
• Monthly maintenance of mortgage spreadsheet and payment tracking
• Quarterly maintenance of real estate tax spreadsheet and payment tracking
• Monthly maintenance of recurring payments for corporate books
• Timely processing of weekly check runs, monthly mortgage payments, quarterly real estate tax payments
• Reconciliation of vendor statements, mortgage statements in a timely manner; following up on any discrepancies to resolve within a reasonable time frame
• Ensuring the accuracy of all ledgers, accounts, and records
• Interact daily with vendors as well as other team members
• Assist the property managers and maintenance staff in daily operations as needed
• Maintain all vendor W9’s. Maintain tracking such information to stay ahead of missing documents for year-end reporting.
• Work with property managers to ensure all vendor insurance certificates and requirements are up to date.
• Setup and Review all new vendor information
• Annual preparation and disbursement of 1099s
• Assist and perform other related duties
• Special Projects as needed

The Ideal Candidate Will Possess:

1) High School Diploma/GED required – Advanced degree in Accounting/Bookkeeping preferred

2) Strong technical accounting skills, strong communication skills, reliable, extremely organized, works well independently, solid excel skills

3) Attention to detail is critical as we process a high volume of invoices

4) 2+ yrs of related Accounts Payable experience

5) Experience with any or all of the following applications a plus: AppFolio, Quickbooks, Quickbooks Online

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Compensation – commensurate with experience

Physical Setting:

• Office On-Site (no remote)

Schedule:

• Monday to Friday

Education:

• High School Diploma/GED (Required)
• Bachelor's Degree or Advanced Degree (Preferred)

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Framingham, MA 01701: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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