Key Responsibilities

• Ensure timely, efficient and accurate processing of vendor invoices in accordance with department procedures and SOX requirements
• Prepare and process weekly vendor payments via checks, ACH, wires and credit card
• Identify and resolve 3-way match issues between the purchase order, receiving ledger and invoice
• Route non-PO and PO invoices for proper approvals, GL account coding, or matching through an automated processing system
• Reconcile/ research vendor statements and resolve discrepancy issues timely
• Assist with month end accruals and AP close process
• Monitor shared AP mailboxes for invoice submission and internal/external correspondence
• Promptly respond to inquiries from vendors and internal clients
• Ensure compliance with all applicable tax regulations (local, state/province, federal)
• Compliance with Company document management requirements
• Assist with updates and maintenance to the vendor master file to ensure data is accurate and current.
• Comply with established standards and protocols of the Accounts Payable department, finance and accounting policies and internal control procedures
• Identify and support continuous improvement activities
• Work closely with the accounting team and business partners to answer questions and support the business
• Perform other job-related duties as assigned

Skills and Experience Requirements

• Accounts payable experience – strong knowledge of Accounts Payable best practices, procedures, policies and internal controls
• Solid analytical skills – a professional with strong analytical skills who is detail-oriented
• Customer service orientation - tactfulness in dealing with vendors and company employees at all levels and commitment to high levels of service
• Systems knowledge – experience and understanding of JDEdwards ERP system or similar enterprise systems
• Excellent problem-solving skills – someone who assembles information and quickly and effectively interprets it to determine the best approach to problem resolution
• Continuous improvement focus – an energetic individual who is not satisfied with the status quo and is always focused on the improvement of processes, reporting, and controls
• Proactive approach – someone who addresses each task with a sense of urgency and is capable of generating a high volume of quality work products, ability to multi -task in a fast-paced environment
• Commitment to Company values - demonstrated integrity, respect, commitment to excellence, and strong work ethic

Other Requirements

• Minimum of three to five years’ experience in Accounts Payable, preferably in a shared services environment
• Degree or formal training in accounting/finance a plus
• Accurate data entry skills and attention to detail
• Ability to meet deadlines
• Strong skills in Microsoft Office required (Outlook, Excel and Word)
• Knowledge of AP modules in JDEdwards or similar ERP systems
• Experience in PNC Accounts Payable Automation system or another AP Workflow program a plus
• Strong written and verbal communication skills
• Professional AP certification credentials preferred, but not required