Job description

Compensation discussed during interview.

JOB SUMMARY

• To ensure accurate accounting records for receipts and/or disbursements within the County. Duties include performing a variety of complex clerical and entry-level bookkeeping and accounting tasks, applying accepted procedures to the preparation and maintenance of accounting and other records, and preparing financial, statistical, and/or technical reports.

DUTIES

• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
• Verifies employees expense reports and prepares payments.
• Paying vendors by scheduling payments and ensuring payment is received for outstanding credit.
• Process outgoing payments in compliance with financial policies and procedures
• Keeps track of all payments and expenditures, including invoices, statements, etc.
• Respond to all vendor inquiries regarding Accounts Payable.
• Generate reports detailing accounts payables status
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
• Files and maintains clerical records and reports pertinent information to accounting and bookkeeping or technical operations.
• May audit and proof accounting or other reports for clerical accuracy and conformance to departmental, county, and state procedures.
• May prepare and proof financial reports; makes routine cost distributions; posts subject accounts.
• May perform secretarial functions as needed for assigned staff member(s).
• Performs such other duties as may be assigned.
• Assists in balancing accounts by running tapes, proofreading, etc.; prepares summary of balances, cost information, or other reports as requested for supervisor's use in preparing financial statements.
• May proofread and post operations progress or other reports and make a monthly summary or recaps of such reports as needed.

EXPERIENCE

One year minimum of experience in bookkeeping, accounting, or secretarial assignments involving advanced recordkeeping (directly related business school or college courses may be substituted equally for up to six (6) months' experience). OR any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.

QUALIFICATIONS

Proficient in MS: (Excel, Word, PowerPoint)
Bilingual (English/Spanish) preferred
Numerical Detail
10-Key Calculator
Multitasking
Organizational Skills
Excellent communication skills, both verbal and written
Mathematical Computations with and without mechanical assistance

SKILLS

Prepare Financial Records in a systematic, neat, legible manner.
Ability to establish and maintain effective working relationships with co-workers, a variety of governmental employees and officials, and the general public.
40 WPM w/ High Accuracy
Technical or Legal Terminology

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday
• Weekend availability

Work Location: In person

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