Flexible Remote schedule after 90 days

SUMMARY: This position is responsible for the administration and accounting functions related to the accounts payable systems. The AP Specialist will be responsible for vendor invoices, credit card statements, banking, audits, and required reporting. The person in this position reports to the Accounting Manager.

ESSENTIAL FUNCTIONS AND BASIC DUTIES:

• Setup of new vendors and obtain W-9’s, Certificates of Insurance and EMR ratings.
• Send out monthly credit card statements and collect receipts for each statement.
• Enters invoices into database and distribute invoices to PMs for approval.
• Enter approved Purchase Orders and Service invoices into Service Management.
• Invoice Service Work Orders and Fixed Price jobs
• Processes Vendor Payments.
• Reviews AP Aging reports.
• Records adjusting entries into the Accounting system as needed.
• Reconcile vendor statements
• Reconcile year end 1099’s
• File Sales tax and use tax (twice a year)

PERFORMANCE MEASUREMENTS:

• Invoicing records are accurate
• Duties are completed in a timely manner
• All functions are conducted in accordance with established GAAP principles, standards, and legal requirements.
• Good accessibility and positive relations with all employees and vendors.
• Good coordination and effective working relationships with other departments.
• Attention to detail

REQUIRED KNOWLEDGE AND EXPERIENCE:

• Associates degree in Accounting and Finance or related field is preferred.
• Thorough understanding of Generally Accepted Accounting Principles (GAAP).
• Accounting software experience, preferably Timberline/Sage 300 CRE.

SKILLS/ ABILITIES:

• Must have advanced MS Excel skills.
• Excellent attention to detail.
• Strong analytical skills.
• Excellent planning and organization skills. Able to set priorities and schedule activities.
• Ability to work in a team environment.
• Ability to work effectively with other departments.

• Capable of making timely, independent decisions.
• Works well in an environment with firm deadlines; results oriented.