Job description

Assist with the bookkeeping, general accounting and payroll functions of the Supply Chain Center. Cross-train in other administrative areas when required.

RESPONSIBILITIES AND DUTIES

(50%) General Accounting Duties

• Monitor account receivables, past dues, account payables and CODs
• Maintain and controls the non COGs purchase orders and logs
• Maintain accurate accrual for unpaid inventory receipts (COGs accrual)
• Collect customer late payments and monitor credit policy compliance
• Record retention of all financials
• Monitor and set up payment plans and process payments
• Monitor store lists and assist with setting up new stores and new customers (as needed)
• Assist with preparing weekly and period key indicators
• Assure three-way match of purchase order, receiver and invoices. Secure necessary approval prior to payment
• Process payments in timely manner to vendors/suppliers
• Maintain price / cost worksheets
• Maintain FIFO layer cost records
• Maintain adequate procedures and controls. Ensure Supply Chain Center compliance with finance and accounting policies
• Monitor account activity and notify management of unusual issues
• Recommend journal entries as needed

(40%) General Payroll Duties

• Process bi-weekly payroll; consult with department Team Leaders for missing punch times or discrepancies, confirm the upload of the driver payroll, enter PTO requests, transmit payroll to the WRC PeopleFirst team for processing, and provide exceptions report to Team Leaders and ensure that manual punch entries are acknowledged and signed off by Team Members
• Complete weekly payroll keys
• Process new hires including; assisting Team Leaders with the review of electronic job applications (through the Applicant Tracking System – ATS), moving applicants through the qualification process, and submitting the new hire information in ATS so that the WRC PeopleFirstTeam can enter into the payroll system (PeopleSoft)
• Facilitate new team member onboarding
• Prepare and submit team member separation paperwork and provide the unemployment administrator with the requested information to process unemployment claims (if applicable)
• Forward wage garnishments to WRC
• Assist with Worker’s Compensation inquiries and wage statements
• Retain personnel file information and ensure that documents are properly submitted to be electronically stored
• Maintain confidentiality of team member information
• Submit approved payroll changes (skill reviews or promotions) and team member award requests to PeopleFirst for entry
• Ensure that required company, state, and federal requirements are posted
• Submit Leave of Absence requests to the PeopleFirst department for processing
• Assist the PeopleFirst department with the annual Benefit enrollment process

(10%) Customer Service

• As needed, assist the Customer Service Representatives with processing and verifying store orders
• Assist CSRs with resolving customer requests, concerns, and complaints

Qualifications

• Associate’s or Bachelor’s degree in Accounting or Business preferred
• Minimum 1-2 years of bookkeeping or general accounting experience
• Excellent communication and organizational skills
• Ability to handle multiple tasks
• Excellent knowledge of Microsoft Office software
• Excellent organizational skills and attention to detail

Job Type: Full-time

Pay: $21.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Day shift
• Weekend availability

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• ‘Aiea, HI 96701: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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