Job description

APPLICANTS MUST SUBMIT AN APPLICATION ON THE ST. VRAIN VALLEY SCHOOLS WEBSITE - https://www.applitrack.com/stvrain/onlineapp/default.aspx?Category=Financial+Services

JOB DESCRIPTION

Job Title: Accounting Technician, Payroll FLSA Status: Non-Exempt

Job Family: Finance Pay Range: 17

Pay Program: Classified Work Calendar: 248 days

Prepared/Revised Date: March 2023

SUMMARY: Responsible for the support and verification of a timely payroll for all District employees.

• ESSENTIAL DUTIES AND RESPONSIBILITIES: This position requires in-office attendance. To perform this

job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed

below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to

enable individuals with disabilities to perform the essential functions. Frequency of duties, percent of time and work

year may vary based on department or building assignment.

% of

Job Tasks Descriptions Frequency Time

1. Maintain communication between Human Resources and Payroll. Maintain correspondence D 28% and payroll records. Respond to inquiries from district personnel regarding complex payroll matters. Follow procedures and precedents, make appropriate decisions.

2. Correspond with District personnel in completion of duties. Train and support the District D 15% time keepers who submit payroll records. Respond to questions regarding entries made to time keeping system.

3. Maintain changes and corrections to employee tax withholding; Tax Shelter Annuity’s and D 15% direct deposits. Work with employees when direct deposits are returned.

4. Complete and submit various forms related to payroll records including PERA six-month D 5% salary, PERA refund requests and verification of employment PERA inquiries.

5. Back up payroll manager and payroll specialist. D 2%

6. Edit and Review time-clock import and manually enter timecards as applicable. D 15%

7. Perform final review of payroll data related to salary, blended overtime rate, pay docks, and M 10% enter corrections. Process monthly payroll per procedures.

8. Perform other duties as assigned. Ongoing 10%

TOTAL = 100%

EDUCATION AND RELATED WORK EXPERIENCE:

• High school diploma, completion of G.E.D., or equivalent. Bachelor’s degree with emphasis in accounting preferred.
• Over one year and up to and including three years of experience in bookkeeping, general accounting and payroll experience. Prefer experience with government accounting including school accounting.

LICENSES, REGISTRATIONS or CERTIFICATIONS:

• Criminal background check required for hire.

TECHNICAL SKILLS, KNOWLEDGE & ABILITIES:

• Advanced oral and written communication skills.
• Advanced interpersonal relations skills.
• Advanced math and accounting skills.
• Intermediate personal computer and keyboarding skills.
• Advanced customer service and public relations skills.
• Advanced critical thinking and problem solving skills.
• Intermediate organizational skills.
• Ability to maintain confidentiality in all aspects of the job.
• Ability to manage multiple tasks with frequent interruptions.
• Ability to meet critical deadlines and prioritize work projects.
• Ability to promote and follow Board of Education policies, Superintendent policies and building and department procedures.
• Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds.
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator
• Ability and willingness to adhere to attendance requirements and to follow district procedures for absence reporting.

Regular attendance is an essential function of the position and necessary for the efficient operation of the business. Employees are expected to be on time and punctual for work, conforming to established work hours. It is recognized that there are times when a person must be absent due to illness or other reasons.

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

• Operating knowledge of and experience with personal computers and peripherals.

● Operating knowledge of and experience with Microsoft Word, Excel, PowerPoint, Access, Publisher, Google Apps.

• Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, E- mail, etc.

REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:

POSITION TITLE

Reports to: Payroll Manager

POSITION TITLE # of EMPLOYEES

Direct reports: This job has no direct supervisory responsibilities.

• This position acts as a technical resource for the district by serving as a general source of information for staff and teachers regarding payroll.
• This position requires in-office attendance.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands, work environment factors and

mental functions described below are representative of those that must be met by an employee to successfully perform the

essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform

the essential functions.

PHYSICAL ACTIVITIES: Amount of Time

None Under 1/3 1/3 to 2/3 Over 2/3

Stand X

Walk X

Sit

Use hands to finger, handle or feed X

Reach with hands and arms X

Climb or balance X

Stoop, kneel, crouch, or crawl X

Talk X

Hear X

Taste X

Smell X

WEIGHT and FORCE DEMANDS: Amount of Time

None Under 1/3 1/3 to 2/3 Over 2/3

Up to 10 pounds X

Up to 25 pounds

Up to 50 pounds

Up to 100 pounds

More than 100 pounds

MENTAL FUNCTIONS: Amount of Time

None Under 1/3 1/3 to 2/3 Over 2/3

Compare X

Analyze X

Communicate X

Copy X

Accounting Technician - Payroll Page 2 of 3

MENTAL FUNCTIONS: Amount of Time

None Under 1/3 1/3 to 2/3 Over 2/3

Coordinate X

Instruct X

Compute X

Synthesize X

Evaluate X

Interpersonal Skills X

Compile X

Negotiate X

WORK ENVIRONMENT: Amount of Time

None Under 1/3 1/3 to 2/3 Over 2/3

Wet or humid conditions (non-weather) X

Work near moving mechanical parts X

Work in high, precarious places X

Fumes or airborne particles X

Toxic or caustic chemicals X

Outdoor weather conditions X

Extreme cold (non-weather) X

Extreme heat (non-weather) X

Risk of electrical shock X

Work with explosives X

Risk of radiation X

Vibration X

VISION DEMANDS: Required

No special vision requirements. X

Close vision (clear vision at 20 inches or less)

Distance vision (clear vision at 20 feet or more)

Color vision (ability to identify and distinguish colors)

Peripheral vision

Depth perception

Ability to adjust focus

NOISE LEVEL: Exposure Level

Very quiet

Quiet

Moderate X

Loud

Very Loud

Accounting Technician - Payroll Page 3 of 3

Job Type: Full-time

Pay: $24.88 - $35.80 per hour

Benefits:

• Employee assistance program
• Flexible spending account

Physical setting:

• Office

Schedule:

• Monday to Friday

Work Location: In person

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