Processes incoming and outgoing mail for all City departments. Provides administrative and clerical support to the Finance Department.

Work Hours: Monday - Thursday: 7:30 AM - 5:30 PM; Fridays: 7:30 AM - 11:30 AM

Range Min for posting: $41,758.02- Range Max for posting: $55,129.97
Hiring Min for posting: $41,758.02- Hiring Max for posting: $44,573.16

• Answers the Finance department’s phones, directs callers to the appropriate staff, and takes messages or transfers calls to appropriate individuals. Provide backup for City phones.
• Sorts and routes incoming mail to the proper department/division.
• Maintains mailroom supplies, copiers, and equipment to minimize any disruption of services.
• Processes bid packages and bid advertisements in a timely manner.
• Provide backup to the Accounting Team with regards to preparing reports, memos, letters, presentations, financial statements, agenda items and other documents, using word processing, spreadsheet, database, or presentation software, and ensures the accuracy of departmental receipts and cash reports with deposit documentation and other supporting information, and other duties as assigned.
• Scans daily packets for Utility Customer Service division and other documents as needed for the Finance department.
• Establishes folders and maintains Laserfiche documents. Reviews other scanning for completeness.
• Assists Purchasing Team with the processing of purchase orders for department and act as backup for other departments’ purchase order entries.
• Compiles, enters, copies, sorts, and files purchasing records, finance transactions, and other manual department records.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voicemail systems, personal computers and postage machine. Assist and cross train other employees as needed.
• Processes outgoing mail for City Departments.
• Creates and maintains excel spreadsheets for purposes related to the Finance Department needs.
• Performs all other duties as assigned.

Education
High School Diploma or GED
Experience
1 year of accounting and administrative support experience required.

Or any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements.

REQUIRED SKILLS & ABILITIES

Knowledge of:

• 
  Knowledge of standard office procedures such as filing, copying, and answering phones.

• Ability to accept responsibility and account for his/her actions.
• Ability to follow instructions, safety practices and standard operating procedures in performing assigned tasks.
• Ability to be punctual and attend work regularly
• Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
• Ability to perform work accurately and thoroughly.
• Ability to communicate effectively with others using the spoken word.
• Ability to communicate in writing clearly and concisely.
• Ability to take care of the customers’ needs while following company procedures.
• Ability to follow instructions, safety practices and standard operating procedures in performing assigned tasks.
• Ability to be truthful and be seen as credible in the workplace.
• Ability to make decisions or take actions to solve a problem or reach a goal.
• Ability to be organized or follow a system method of performing a task.
• Ability to effectively build relationships with customers and co-workers.
• Ability to utilize the available time to organize and complete work within given deadlines.
• Ability to perform the four basic arithmetic operations.

• Skill in the use of personal computer including Microsoft Office, Laserfiche, e-mail, the internet, and applicable financial software packages.
• Skill in use of copier, scanner, mail machine and multi-line telephone.

Must submit to and pass a pre-employment drug test.