Job Summary

The purpose of this position is to support the Clerk’s role as Hillsborough County Comptroller. This position is responsible for ensuring that those who provide products and services to departments under the BOCC, Clerk, and certain independent governmental agencies, are paid timely. The primary responsibilities include scheduling, generating, and distributing payments through the USPS or by electronic methods (Wire/ACH).

Specific Job Duties :

1. Schedule/run daily processing of supplier payments and payroll for the Board of County Commissioners, Clerk of Circuit Court, and independent agencies.

• Perform various payment runs including Checks, ACH, Zero-dollar, P-card, and Unclaimed Escrow.
• Inspect quality of the checks printed and compile supporting paperwork prior to mailing.
• Ensure that payment files are transmitted to the bank daily.
• Compile, review, and upload files for daily TECO payments. Conduct research and correct any discrepancies.

2. Ensure transactions (such as wire payments, voids, and Odyssey disbursements) are properly audited and recorded into the accounting system promptly.

3. Review direct deposit applications and supporting documentation of suppliers who want to receive electronic payments (ACH direct deposits).

• Perform research to confirm the validity of the information provided and answer customer inquiries. May involve contacting financial.
• Coordinate between ERP and Payables pre-notification testing to finalize set up for electronic payments.
• Access bank web portal to review rejections and request updated information from customers.

4. Prepare performance evaluation for one subordinate staff. Coach and train as necessary.

5. Maintain up-to-date written procedures, records, and production statistics for work processes.

6. Coordinate with other work units to ensure the timely payment of special interest or expedited payments.

7. Assemble payment-related reports for the Board of County Commissioners and management.

8. Support the annual County audit (preparing schedules, answering questions)

9. Annual testing of equipment at alternative work locations (disaster preparedness)

10. Identify and document system problems. Collaborate with Information and Technology staff to test and resolve problems as necessary.

11. Perform other assignments and special projects as requested by management.

Job Competencies

• Ability to operate a personal computer and navigate various software applications such as MS Word, Excel, and Outlook.
• Ability to review large volumes of detailed data and detect errors and exceptions.
• Ability to communicate clearly and precisely with IT, Invoice Processing, and Management
• Ability to follow multi-step instructions and adapt to changes in priorities.
• Ability to compile data and present information in report form.

Note:

• Hybrid work may be available upon successful completion of training.
• Parking Stipend
• Monthly cash cafeteria benefit ($210)

Minimum Qualifications :

Four-year degree with a major in a business-related field and one year experience working in an accounts payable environment (or)

An equivalent combination of education (not less than possession of a high school diploma/GED), training, and experience that would reasonably be expected to provide the job-related tasks and competencies noted above.

To complete your application, you must attach a copy of your academic transcripts, diploma or certifications showing attainment of the minimum qualifications unless you are substituting equivalent experience for educational requirements.

Salary : $21.74/hr. ($45,226 annually)