Academic Administrator, Political Science Department
Full Time
Wellesley, MA 02481
Posted
Job description
Please review the details for the position before applying for the opening. If you are an internal employee, please apply through the internal portal on Workday. You should have your completed resume/cv and cover letter ready to upload. You should upload both documents on the third page (the required section is named resume/cv – this is also where you should upload your cover letter). These documents should either be in a PDF format (.pdf) or a Word document (.doc) format.
Job Posting Title
Academic Administrator, Political Science Department
Job Description Summary
Admin Non-Exempt
Job Description
The Academic Administrator provides administrative and operational support for the Political Science department. Working with another administrative staff member in the office, the administrator supports the chair person, and the teaching needs of the departmental faculty members and student inquiries. Specific responsibilities include managing the budget and accounts payable; supervising work study students; coordinating the hiring process for new faculty; planning, publicizing, and overseeing department events; preparing materials for department meetings, taking meeting minutes, assist with curriculum planning and course scheduling. Also provides support for the Wellesley in Washington Wintersession course and other special projects as needed. Schedule: 28 hours per week (Tuesday-Friday), 10 months.
Primary Position Responsibilities
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managing the budget and accounts payable
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supervising work study students
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coordinating the hiring process for new faculty
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planning, publicizing, and overseeing department events
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preparing materials for department meetings, taking meeting minutes, assist with curriculum planning and course scheduling
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provides support for the Wellesley in Washington Wintersession course
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Supports other special projects as needed
Supervisory Responsibilities
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workstudy students
Basic Qualifications
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Some college or equivalent 3+ years’ office experience
Skills and Abilities
Strong computer skills including MS Office (Word, Excel, PowerPoint) and Google Apps are required, along with capacity and desire to acquire new computer skills as new systems are implemented. Familiarity with Workday is a plus. Candidates must have an eye for detail, excellent interpersonal, organizational and problem solving skills, as well as strong oral and written communication skills. Must be able to respond to varied demands and manage multiple long and short term projects simultaneously. The ability to work collaboratively and work effectively in a culturally diverse environment is a must.
Other
All employees hired after August 2, 2021 are required to upload proof of vaccination and booster against COVID-19, subject to approved medical or religious exemptions or disability accommodations.
Wellesley College offers a wide variety of benefits programs and resources to its employees, including:
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Generous paid time off
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Following one year of employment, Wellesley College will contribute up to 10.5% towards your 403B plan for eligible employees
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Resources to navigate student loan forgiveness
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Free use of the athletic/fitness facilities, including onsite fitness classes
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Free on-site parking in an enclosed parking garage
Worker Sub-Type
Administrative
Time Type
Part time
EEO Statement
At Wellesley, we embrace and honor difference and diversity. We believe the best ideas—the best solutions—draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.
Wellesley College is an Equal Opportunity Employer, and we are committed to increasing the diversity of the college community and the curriculum. Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60–1.4(a), 60–300.5(a) and 60–741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.
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