The San Francisco Planning Department is recruiting for one (1) Temporary Exempt (TEX) 1654 Accountant III position in our Finance Division.

Specific information regarding this recruitment process are listed below.

• Application Opening: March 20, 2023
• Application Deadline: April 05, 2023, 11:55 PM PST
• Recruitment ID: RTF0133082
• Analyst: Zoey Feng

Appointment Type: Temporary Exempt (TEX)
Temporary Exempt (TEX). TEX position is excluded by the Charter from the competitive civil service examination pursuant to San Francisco Charter Section 10.104 and shall serve at the discretion of the Appointing Officer.

It is the intent of the Planning Department to fill this position as Permanent Civil Service (PCS) when the 1654 Accountant III eligible list is available. The candidate selected for this TEX position must participate and be successful in a Civil Service Examination process for this classification and be selected through an open competitive process in order to be considered for a PCS appointment.

In addition to submitting an application for this TEX position, please submit an application for the Citywide Accountant III Examination here.

The Department
The San Francisco Planning Department (CPC) plays a central role in guiding the growth and development in our City. The Department works with other City agencies and the community to help achieve great planning for a great city.

Our Mission
The mission of the San Francisco Planning Department, under the direction of the Planning Commission, shapes the future of San Francisco and the region by: generating an extraordinary vision for the General Plan and in neighborhood plans; fostering exemplary design through planning controls; improving our surroundings through environmental analysis; preserving our unique heritage; encouraging a broad range of housing and a diverse job base; and enforcing the Planning Code.

Our Racial and Social Equity Vision
The Department’s racial and social equity vision is:

• We envision inclusive neighborhoods that provide all with the opportunity to lead fulfilling, meaningful, and healthy lives. We envision a city where public life and public spaces reflect the past, present and future of San Franciscans. We envision a city where a person’s race does not determine their lives’ prospects and success.
• We envision an inclusive Planning Department and Commissions that represent and engage the communities we serve. We envision a Department that proactively infuses racial and social equity in both internal operations and external Planning work. Together, we are reimagining what the Planning field is and can be – inclusive, diverse and one that centers racial and social equity both as a practice and as an indicator of success.
• In order to achieve this broader city vision, we must do our part and address racial and social equity within the Planning Department’s policies and practices.

Under general direction of the Accountant IV, this class performs journey level, professional accounting work of a varied nature; makes decisions based on a comprehensive knowledge of Generally Accepted Accounting Principles (GAAP) and Government Financial Reporting Standards; performs duties of a moderate to high degree of complexity and diversity; interprets and explains existing accounting and fiscal policies and procedures and is responsible for preparing, reviewing and analyzing complex accounting records and reports. This position is responsible for accounting activities, including grants and impact fee accounting.

Essential duties include:

• Coordinate and respond to all information requests and follow up on recommendations of financial audits.
• Develop and communicate a variety of financial reports to management.
• Review, analyze and process invoice payments, purchase orders, travel and other reimbursement requests, and other administrative documents.
• Review and update all administrative and financial policies and procedures on a quarterly basis and communicate any changes with department staff.
• Review, prepare and submit all required fiscal year end accounting transactions, and coordinate year end processing for the department.
• Monitor grants activity, prepare and submit grant reports, billing, tracking, and processing, and ensure compliance with standards required by the grantor.
• Monitor all impact fee accounting.
• Act as the backup for other finance team members on a regular basis.

Key areas include:

Accounting Operations

• Process payments accurately and within 30 days of the invoice received date.
• Ensure purchase orders are properly created.
• Review supplier compliance and assist suppliers.
• Review procurement regularly and work with department employees to monitor procurement activities from start to finish.
• Perform initial review of employee travel and reimbursements to ensure that they are prepared accurately and within the City’s policy guidelines. This includes assisting employees in submitting expense authorizations and expense reports.
• Provide excellent customer service to department employees regarding all transactions and accounting guidance.
• Review workorder billings each quarter and ensure timely payment to other departments for requesting workorders.

Special Revenue Accounting and Budgeting

• Assist with the development of grant proposals and individual grant budgets.
• Manage and oversee the Department’s special revenue accounting activities. Responsibilities include monitoring , communicating project status and budgets to the department, ensuring timely billing and proper reporting in the financial system.
• Complete quarterly reconciliations and year-end reporting requirements, as required.
• Adhere to all reporting and compliance requirements.
• Serve as the primary liaison to grantors and communicate effectively with the grantors, project managers, other departments and outside agencies.
• Serve as the primary liaison to the Interagency Plan Implementation Committee (IPIC) manager and staff.

1. A baccalaureate degree from an accredited college or university, preferably with major course work in accounting, finance, business administration, or related field. Such education must include eighteen(18) semester units or twenty-four ( 24) quarter units of coursework in accounting. AND

Four (4) years of professional accounting which includes analysis or problem solving. Experience must include: Working with an automated financial system, (preferably a government system) performing difficult and responsible accounting, as well as preparing financial records and reports. OR

2. City and County of San Francisco Employees with four (4) years of professional accounting experience including experience as a 1652 Accountant II.

AND

3. One year of Capital Projects/Grants Analysis and Application Management experience.

The above minimum qualifications reflect special conditions associated with the position to be filled. They may differ from the standard minimum qualifications associated with this classification.

Substitution:

A Master's degree in accounting, business administration, computer information systems, public policy, or a closely related field may be substituted for one year of work experience.

Verification of Education and Experience:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Applicants must meet the minimum qualifications requirement by the final filing date unless otherwise noted.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

How to Apply:

To be considered, please submit a SmartRecruiters application and attach to your application:

• Resume
• Cover Letter

Note: In addition to submitting an application for this TEX position, please submit an application for the Citywide Accountant III Examination here: https://careers.sf.gov/role/?id=3743990001343006

Applications for City and County of San Francisco jobs are only accepted through an online process.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Having Trouble? If you are having trouble with the application, please visit Smart Recruiter's FAQs or email supportfeedback@smartr.me. It is suggested you use Google Chrome or Microsoft Edge web browser to submit the application.

Questions: If you have any questions regarding this recruitment or application process, please contact the exam analyst, Zoey Feng, by telephone at 628-652-7628, or by email at yajian.feng@sfgov.org.

CONDITION OF EMPLOYMENT: All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment. For details on how it is applicable to your employment, please click here.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

CONDITION OF EMPLOYMENT: All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.