Please Note: This recruitment is for a non-permanent position, anticipated to last up to one year from date of hire.

Here at the Washington State Department of Veterans Affairs (WDVA), we are passionate about our mission of “Serving Those Who Served.” As a national leader in our advocacy for more than 500,000 veterans and their family members, we strive to connect them to earned benefits as well as innovative programs focused on their overall health and wellness. In addition, we provide critical community services through a variety of programs, and at our four State Veterans Homes located in Orting, Port Orchard, Spokane, and Walla Walla. These locations provide Medicare and Medicaid nursing home care to honorably discharged veterans, including, in some instances, their spouses, widows, or Gold Star.

We are in need of a non-perm Administrative Assistant 3 to provide administrative support for our WA Soldier's Home. This includes coordinating and processing payroll/timekeeping, nursing scheduling, budget monitoring and other office duties for our nursing department.

We are looking for someone that strives for superior customer-service and can provide caring and compassionate assistance while resolving concerns. As the backbone to keeping our office running smoothly, you'll also be relied upon for your ability to coordinate and manage our daily operations. Join our team and make a difference by applying now!

• Ensuring the payroll/timekeeping process is completed accurately and timely.
• Comparing leave requests and overtime slips to employee timesheets.
• Reviewing and confirming all vacation, sick leave, and other absences are recorded.
• Ensuring staff complete accurate Payroll Based Journal (PBJ) entries on timesheets; ensuring care hours are entered and uploaded in a timely manner; pulling quarterly reports.
• Creating payroll reports, spreadsheets and logs to monitor hours for over/under payments or other adjustments.
• Checking for adequate staffing levels when vacation requests are submitted; completing and posting the annual vacation schedule for all nursing staff.
• Monitoring and tracking vacation positions; assisting with the recruitment process (scheduling interviews, processing paperwork, conducting reference checks, coordinating New Employee Orientation).
• Answering calls, filing, copying and other clerical duties as assigned; providing back-up support of the Office Assistant.

Required:

• High School diploma or GED.
• Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.

• One (1) year of experience processing payroll in HRMS.
• One (1) year of experience with scheduling staff.
• Proficient in Microsoft Office including Word, Excel, and Access.

Application Process:

The top candidates will be contacted directly to interview for this position. Because the selection will be based on information provided by you, it is in your best interest to identify the knowledge, skills and abilities that address the mandatory and desirable qualifications described below.

Please include the following documents with your application:
1. A letter of interest describing specific qualifications.
2. A current resume detailing applicable experience and education.

Finalists will be asked to provide a list of at least three professional references with current telephone numbers.

Other Information:

• State employees must be fully vaccinated. Your vaccine status will be verified at New Employee Orientation.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Position requires medical evaluation, fit testing, training and use of respiratory protection as required by the Washington Industrial Safety & Act standards.
• Must pass annual TB testing and remain current in CPR.
• Must be capable of pushing or pulling with sufficient strength; able to walk, sit, and bend in unrestricted manner on a consistent basis.
• This position is represented by WFSE.

Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please blackout any personally identifiable data such as social security numbers. For further information please contact us at: recruiters@dva.wa.gov.

Diversity, Equity, and Inclusion Employer

Here at YOUR Washington Department of Veterans Affairs our employees come from all walks of life. We strive to hire great people from a wide variety of backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

We believe in the importance of recognizing the value each of us contribute to the success of the mission of the agency. Having a diverse workforce is this agency’s greatest resource of strength and knowledge. It is through the combination of talents and abilities that we can pursue finding effective measures on how we can provide the best customer service. We are committed to building a diverse and inclusive workplace for everyone.

The State of Washington is an equal opportunity employer. Persons with a disability who need assistance in the application process or testing process, or those needing this announcement in an alternative format, may call (360) 725-2183. TTY users should first call 711 to access the Washington Relay Service.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.

If you have any questions regarding this announcement, program, or the agency please contact Ashley Harris at recruiters@dva.wa.gov.