The Sales Coordinator position requires you to work quickly, accurately and efficiently in a fast-paced work environment while providing administrative support to the sales team. This position will be responsible for processing all Order Packages and related documents (invoicing, verifying customer credit approval, order the equipment from vendor, issue purchase orders, make delivery arrangements and track the order through delivery). Prepare reports, department internal/external audits, monthly commission statements and other administrative duties. This opportunity represents Shoppa’s Material Handling and requires professionalism, strong communication skills (written and verbal), attention to detail, great attitude, high level of confidentiality and world class customer service.

Essential Functions:

• Review each Order Packet for completeness (Signed order by customer and/or Purchase Order from customer, vendor quotes, and other items associated with the order)
• Data entry into various systems
• Verify or request customer credit for the Customer Forklift Order
• Purchase the Equipment and coordinate with other departments or dealerships
• Track the order and schedule delivery
• Coordinate rental and new equipment demonstrations
• Conduct audits for new units - general ledger balance audits and various other Toyota floorplan audits
• Order data tags for equipment if required
• Create customer invoice and prepare reports
• Process the Territory Managers monthly commissions, create weekly and monthly sales tracking reports for management and sales team
• Other duties as required

Physical Job Demands:

Requires you to multi task in a high-volume environment. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Required to have close visual acuity to perform activities of: preparing data and figures; transcribing; viewing computer terminal; extensive reading.

• High School diploma; college degree preferred with accounting background
• Experience in MS Office (Proficient- Word, Excel, Access, etc.) SAP, MS Navision, CRM, or ERP systems preferred
• Strong interpersonal skills and a team player; must be flexible
• Great customer service and attention to detail
• Excellent organizational and time-management skills