Job description
Job no: 499081
Department: Earth System Science Center
Work type: staff full-time exempt
Location: Huntsville, AL
Categories: Administrative - Professional
Department: Earth System Science Center
Work type: staff full-time exempt
Location: Huntsville, AL
Categories: Administrative - Professional
Purpose of the Position:
The Program Coordinator will manage and oversee Center and Contract/Grant equipment purchases and miscellaneous procurement. Coordinate site visits in SWIRLL Building and ensure smooth operation of facilities.
Duties/Responsibilities
Duties/Responsibilities
- Manage $14M research enterprise for the purchasing activity on behalf of ESSC and ATS research projects (computers and peripherals, internet and data service agreements, major equipment purchases, etc.).
- Provides consultation to Center Director on matters of policy and financial matters to help manage the research enterprise.
- Has authority to re-budget awarded contracts and grants in management of awards as assigned by the PI or Center Director.
- Works closely with purchasing, C&G Accounting, OSP, shipping and receiving, facilities, motor pool and other campus departments.
- Incumbent will carry out major assignments in conducting operations of the Center.
- Responsibility for facilities management for SWIRLL.
- Generate and manage work orders and consult with facilities, building and grounds, motor pool and OIT. Work closely with UAH Campus Police to coordinate electronic key card usage, track users and report any security failures to Campus Police.
- Lead Undergraduate research technical personnel in employment, scheduling and duties for local and remote field campaigns.
- Incumbent must create a letter contract for approval by the Office of Counsel for each student being deployed, provide each student a letter and process individually for payment; this requires coordination between incumbent, Office of Counsel, HR and Payroll Departments.
- Lead other ESSC and ATS staff in maintaining proper P-Card usage and best practices.
- Create and maintain a database of P-Cards and program users to quickly disseminate information. Oversee the documentation of P-Card expenditures, proper P-Card usage, reporting, and reconciliation.
- Audit ESSC P-Card reports assuring compliance of existing or new requirements.
- Runs expenditure reports as needed for auditors and administration.
- Coordinates the set-up and activation of all cardholders utilizing Procurement Card (P-Card) Management software. Advises and assists department P-Card program users.
- Perform education/training process associated with the P-Card program. Create reports of P-Card usage. Signature authority for all related P-Card documentation.
Minimum Requirements:
- Bachelor's degree or an equivalent combination of education and years of experience
- 1-3 years of full-time administrative work experience
- Experience with contracts and grants
- Contracting and grants purchasing experience
- Knowledge of Scientific and computer equipment and procedures
- Knowledge of contract and grant procurement
Desired Qualifications:
- Prior experience in a university environment
- Proficient with Ellucian Banner software
Published Salary (if available):
$34,048 - $42,560
Advertised: Feb 24 2023 Central Standard Time
Applications close:
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