Job Summary:

The UW Madison Aquatic Sciences Center (ASC) is recruiting for a Pre-Award Sponsored Programs, Grants, and Contracts Specialist. This position works collaboratively with ASC staff and other UW departments, along with other UW institutions to provide sponsored project customer service for the approximately 75 ASC active sponsored projects (federal and non-federal funds). The position performs sponsored project services for the Center, and is responsible and accountable for proper documentation, controls and the accuracy of each transaction. This position requires knowledge of University, Center and internal agency, state and federal rules and regulations in proposal preparation and post-award management. This position provides advice and interprets rules, regulations, policies, and guidelines for faculty, staff, graduate assistants and scientists. On-going contacts must be maintained with a variety of UW personnel in the offices of Research and Sponsored Programs (RSP) and Office of the Vice Chancellor for Research and Graduate Education (OVCRGE). The position requires a significant amount of independence of action and decision-making. Responsibilities are performed under general direction of the Financial Manager in compliance with university and agency guidelines. All career levels are welcome.

The University of Wisconsin Aquatic Sciences Center (ASC) is a statewide program of multidisciplinary research, education and outreach dedicated to the protection and sustainable use of Wisconsin's water resources - our lakes, rivers, and groundwater as well as coastal waters of Lakes Michigan and Superior. Together with other funding activities compatible with the ASC mission, the Center administers two major multidisciplinary, system-wide research programs - the Sea Grant Institute (SGI), focusing on the protection and sustainable use of the nation's Great Lakes, and the Water Resources Institute (WRI), focusing on solutions to Wisconsin's present and emerging water resources issues. Annually, the Center administers $5.3+ million in federal, state and private funding. Both SGI and WRI function as grant agencies and are the only source of National Oceanic and Atmospheric Administration (NOAA)-Sea Grant and United States Geological Survey (USGS)-Water Resources funding in the state, awarding over $1.6 million in competitive funding annually to Wisconsin public and private universities and colleges. Visit http://www.aqua.wisc.edu for more information.

Responsibilities:

Works directly with principal investigator and/or research staff to identify funding opportunities and prepare and route proposals for submission to sponsor. Reviews subsequent award terms and conditions and facilitates award setup and administration.

• 35% Prepares and routes proposals, award documents, and sponsored project agreements according to established policies and procedures while adhering closely to deadlines
• 15% Reviews proposal budgets and ensures allowability and accuracy of requested costs per sponsor and campus guidelines
• 25% May work with campus partners to establish new accounts in the financial accounting system
• 5% May identify funding opportunities and disseminate to principal investigators
• 20% Miscellaneous related duties including regular meetings with the research administrative/finance team and professional development to advance business practices, along with various post award grants and contracts management including fiscal activity.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree in Accounting, Administration, Business, or related field, but not required

Qualifications:

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $60,000 ANNUAL (12 months)
Depending on Qualifications

Additional Information:

Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

How to Apply:

Contact:

Melissa Boyce
maboyce@aqua.wisc.edu
608-263-3252
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Pre-Award SPGC Spec(Dept/Cent)(SC021)

Department(s):

A34-VCRGE/AQUA SCI/AQUA SCI

Employment Class:

Academic Staff-Renewable

Job Number:

275148-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.