Job description

Job Title: Operations Coordinator
Position Classification: Full-Time

Division: Operations

Reports to: Operations

Location: Pensacola, FL
Position Overview:

The Operations Coordinator supports Connect Advisors challenging and fast-paced environment, bringing a desire to execute administrative duties, including reception, general clerical and technical services. The position requires an exceptional ability to multi-task, problem solve, and work effectively in a team environment.

Responsibilities:

The Operations Coordinator’s primary responsibilities include, but are not limited to, the following:

• Administrative Support: This includes typing correspondence, copying, scanning, filing, mail distribution and answering phone calls. This role also includes greeting visitors, helping them navigate through an office, and supplying them with refreshments as they wait.
• Scheduling: Coordinate and schedule with internal and external parties for Firm meetings.Coordinating conference room schedule and upkeep as well as ordering/catering and set up for meetings. Prepare any directions, logistics and material support for meetings, as needed.
• Office Travel Coordination: Coordinate travel including, but not limited to, airline, ground transportation, and hotel for staff members of the Firm. Create and maintain online travel folders/documents and accurately update the traveler’s calendar with detailed travel schedules.
• Event Planning: Ability to assistant Admin Team in preparation for internal and external events for staff and clients. Ability to travel is preferred.
• Office support: Maintain office, equipment, and company inventory.
• Presentations: Review and edit presentation materials with attention to detail. Prepare team members with professionally prepared paper copies for client meetings prior to travel. When necessary, coordinate printing with offsite Printers near client meeting locations.
• Assist with Accounts Receivables (i.e. Client invoicing)
• Assist in the relationship with PropelHR in relation to employee payroll, employee taxes, HR etc.
• Assist with Marketing duties as assigned
• Performs all other duties as requested or directed to ensure the continued function of the

Firm.

Who We’re Looking For:

• 3+ years of general administrative experience
• Proficiency with Microsoft Office
• Well organized, detail-oriented, and self-directed
• Strong communication, writing, and interpersonal skills
• Skilled at responding to shifting priorities and administrative needs

The Ideal Candidate:

• Has experience with Adobe and Adobe Photoshop
• Enjoys a collaborative work setting and has proven track record of solving problems and establishing process procedures
• Is a self starter and proactive

Benefits:

• Monthly healthcare stipend
• Dental and vision insurance available
• 3 weeks of paid vacation
• 10 paid holidays
• 401(k) Plan

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Pensacola, FL: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have working experience with Microsoft Office?

Experience:

• professional: 3 years (Required)

Work Location: In person

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