Title: Human Resource Analyst

Hiring Range: $35 - $45 per hour

Pay Band: 4

Agency: Virginia Employment Commission

Location: VEC CENTRAL OFFICE

Agency Website: https://www.vec.virginia.gov/

Recruitment Type: General Public - G

Job Duties

**This is a non-exempt, hourly/wage position without benefits; scheduled to work up to approximately 29 hours per week on average and up to 1,500 hours annually (May 1 – April 30). **

Duties Overview:

Provide support to Human Resources Management Services (HRMS) staff related to compensation and classification (C/C), data management and reporting, and special projects.

Create and maintain organizational charts for agency, using Visio software; save information on the share directory for staff distribution; submit changes impacting executive team to the Web Master.

Update automated files to reflect changes in positions and organizational structure; and produce and distribute charts and custom reports from relevant database, as directed.

Review and edit Employee Work Profiles and Wage Position Descriptions to ensure they are complete, updated and in the proper format, and saved in the automated position files.

Assist with updating policies, procedures and training; maintain automated and paper position files.

Prepare and distribute reports and correspondence.

File and manage confidential records.

Handle records retention actions; and process position, employment and/or status change requests (establish, repurpose, transfer, role change, etc.).

HRMS projects, as assigned.

Minimum Qualifications

Knowledge of human resource principles and practices, including federal and state laws and regulations applicable to work and data reporting and management guidelines.

Ability to maintain confidential information.

Strong communication (oral and written), interpersonal, analytical, computer (word processing, spreadsheet, organization charts, and database management) and organizational skills.

Ability to analyze issues and recommend actions; interpret and apply policies and procedures; collect and analyze data.

Ability to work on projects, conduct research and meet deadlines.

Ability to use automated systems and proficiency with Microsoft Office Professional or 365, including Excel, Word, Access and Visio.

Ability to work independently.

Ability to handle multiple tasks; prepare reports, training and organizational charts; and update related databases and files.

Preferred Qualifications:

High school diploma or equivalent, and/or equivalent experience and training.

Experience working with state government.

Extensive experience with Viso software and or related software to create and maintain organizational charts.

Extensive experience using VISIO and/or related software to create and maintain organization charts.

Extensive experience using Excel to report data (using formulas and Pivot tables).

Special Instructions:

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Diversity and inclusivity are at the heart of what we do in Virginia, and the VEC is committed to upholding these values in our employment opportunities across the Commonwealth to people from all backgrounds, including all races, ethnicities, genders, and abilities.

The Virginia Employment Commission Is an Equal Opportunity Employer/Program, and a Virginia Values Veterans (V3) certified employer. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

The selected candidate must successfully pass a comprehensive background check including an FBI fingerprint background investigation.

Applications for this position must be submitted electronically through this website. Mailed, emailed, faxed, or hand delivered applications and résumés will not be accepted.

Applications are not accepted after the recruitment closing date.

Please carefully review the details of this recruitment including the location of the position and the posted salary before applying. VEC does not provide relocation assistance, and no salary will be offered outside of the posted salary range / flat rate.

Consideration for an interview is based solely on the information within the application (and/or resume). You must ensure your application/resume includes the scope of your experience, knowledge, skills, and abilities as it relates to the position you are applying for. Information not stated will not be assumed.

This website will provide a confirmation of receipt when the application is submitted for consideration.

For the status of your application and this position, please refer to your RMS / Jobs.Virginia.Gov account. We do not provide application status updates via email or telephone.

Auxiliary Aids and Services are available upon request to individuals with disabilities.
Applicants needing accommodations should contact the Human Resource office for additional information.

The VEC does not provide sponsorship; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work in the US.

NOTICE: VEC will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Contact Information:

Name: Human Resources / Recruitment

Phone: (804) 786-3025 For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account. We do not provide application status updates via phone.

Email: Careers@vec.virginia.gov for recruitment related questions. Emailed applications, resumes, or cover letters will not be accepted. For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.