Job description
COMPANY DESCRIPTION
We support 800+ team members from our headquarters in Clovis, California, and continue to celebrate over 30 years of business since the establishment of what began as a small home-based landscape maintenance company in 1987. The Elite Companies serviced include Elite Landscape Construction, EMTS, Elite Private Landscape, Stockbridge General Contracting, Live Action General Engineering, SRVC, Lokes Rental Equipment, and Stock Five Holdings. We're currently looking for an Elite Front Desk Coordinator to join our amazing team in Clovis, CA.
BENEFITS
- Health, Dental and Vision Offering
- Paid Holidays, Vacation and Sick leave
- 401K Plan with match
- Professional Development
- Pay Range $16.00 -$18 an hour (Depending on experience)
GENERAL JOB SUMMARY
The Front Desk Coordinator is responsible for directing incoming communication with the office and assisting the HR department with day-to-day activities and tasks.
CORE AREAS OF RESPONSIBILITY
- Front Desk / Reception
- Administrative
- Payroll Support
- HR Support
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
- Bilingual communication, both verbal and written
- Maintain a positive attitude when faced with challenges
- Ability to interface with all levels of personnel
- Work in an organized and proactive manner
- Highly motivated self-starter with an ability to work independently with direction
- Ability to stay calm and work comfortably while under pressure
- Excellent oral and written communication skills
- Outstanding organizational skills
- Strong interpersonal skills
- Proficient in Microsoft Office Suite
- Skill in operating office equipment
EDUCATION AND EXPERIENCE
High School diploma or equivalent is preferred and one or more years of related Administrative / Reception experience.
PHYSICAL DEMANDS AND REQUIREMENTS
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Regularly required to talk and listen
- Frequently required to sit, stand, walk, reach, and use hands, arms and fingers
- Required to move up to 40lbs
- Constantly moving, walking, stooping, kneeling, climb stairs, crouching or crawling
- Routinely use standard office equipment such as computers, phones, photocopiers and filing cabinets
- Use hands/fingers and legs to operate, activate, use, prepare, inspect, place, detect and position materials
- Specific vision abilities required; including close vision, depth perception and ability to adjust focus
CORE AREAS OF RESPONSIBILITY
- Front Desk / Reception
- Bilingual communication, both verbal and written
- Answer multi-line phones, assess and direct calls in a professional and friendly manner
- Greet guests and provide them with superb customer service
- Additional duties as assigned.
- Administrative
- Stock copy machine and Kit paper 1/day and maintain copy room organization (upstairs and downstairs)
- Submit copy machine malfunctions to maintenance provider and order toner, where applicable
- Collect, place, and distribute office supply orders
- Prepare mail and packages daily, sort by company
- Incoming – date and scan, deliver to the appropriate team member / company
- Outgoing – ensure postage and safe delivery
- Laminate items as needed for various teams / companies
- Maintain ShoreTel phone directory
- Maintain main fax line and forward faxes to appropriate team member / department / company
- Stock fridges with beverages: Conference room, kitchen, and LAGE General Manager
- Maintain kitchen maintenance and stocking
- Lock EMTS restroom and shop door nightly
- Responsible for providing Stems with an monthly update of administrative employee birthdays
- Additional duties as assigned
- Payroll Support
- Assist with overnight payroll to required jobsites
- Assist with mailing out direct deposit check stubs to appropriate team members
- HR Support
- Assist with follow-up on new hire packets, as appropriate
- Communicate with potential candidates
- Process background checks
- Provide applicants with physical/drug screen referrals
- Additional duties as assigned
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