**IMPORTANT NOTE** If you are interested in applying for this role, please know you MUST apply via the FIU Careers Website in order to be considered: careers.fiu.edu -> Prospective Employees -> Enter the Job ID for this position: 529444 on the Search Bar

If you are a current employee of FIU, please know you MUST apply via the FIU Career Website in order to be considered: careers.fiu.edu -> Current Employees -> Enter the Job ID for this position: 529444 on the Search Bar

About FIU

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Job Summary

Serves as a departmental resource for all fiscal transactions. This position will specialize in accounting and reporting, procurement, travel and expenses, and departmental credit card processes and requires understanding and application of federal, state and/or University guidelines, policies, and procedures. Contributes to departmental budget and variance processes, compliance, account reconciliation, and data integrity.

• Assists in the overall day-to-day operations of the FIU Online Finance and Compliance Team.
• Serves as FIU Online's primary reconciler and approver for all departmental credit card transactions in accordance with the University's Program guidelines and policies as well as departmental processes.
• Serves as a liaison between the Department and the Credit Card Solutions Team within the Controller's Office for matters related to departmental travel and commodity credit cards.
• Creates, submits, and monitors all Travel Authorizations and Expense Reports via proxy access for FIU Online employees in accordance with the University's Travel and Expense guidelines and policies as well as departmental processes.
• Assists the Assistant Director of Finance with the Requisition/Purchasing process for the Department in accordance with departmental and University policies and procedures in conjunction with Purchasing and Payment Services units within the Controller's Office.
• Coordinates other financial transactions, as needed, and provides general guidance to support staff to ensure transactions follow federal, state and/or University guidelines, policies, and procedures.
• Coordinates monthly/quarterly/annual departmental account(s) reconciliation process as it relates to area(s) of responsibility.
• Recommends departmental control procedures, as it relates to area(s) of responsibility, to ensure audit compliance and assists with implementation of such procedures.
• Assists in the development of the department's annual operating budget as it relates to area(s) of responsibility.
• Recommends and apprises the Assistant Director of Finance of any operational procedure changes related to area(s) of responsibility.
• Identifies sizable variances, possible misuse of funds, and any other questionable transactions and brings them to the attention of the Assistant Director of Finance for further investigation.
• Maintains internal systems and tracking tools updated to ensure timely and accurate processing.
• Prepares fiscal statements and reports as needed.
• Serves as the merchant account's primary contact or technical contact; Handles sensitive cardholder information and/or processes credit cards transactions for the department/unit; Will have access to a third party system (software, gateway, etc.) that processes, transmits, and/or stores cardholder information.
• Serves as a University card user for departmental transactions. Adheres to University credit card policies and procedures.Handles cash and check transactions as needed.

Minimum Qualifications

• Bachelor's degree in a related field and one (1) years of relevant experience.

Desired Qualifications

• Degree in Business Administration.
• PeopleSoft experience.
• Proficient in Excel.

Job Category

• Administrative

Advertised Salary

• $45,000-$50,000

Work Schedule

Begin time: 9:00 AM
End time: 5:30 PM

Pre-Employment Requirements

• Criminal Background Check

How To Apply

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

• This posting will close at 12:00 am of the close date.

How To Apply

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

• This posting will close at 12:00 am of the close date.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.