Job description
Position Details
Position Information
Position Title
Faculty Affairs Specialist
Requisition Number
20122388
Type of Employment
Full-Time Regular
Number Of Months
12
Months Employed
June to May
Number of Hours per Day/Week
8/40
Daily Hours
8 am-5pm
Position Summary Information
Summary of Position
The Faculty Affairs Specialist is primarily responsible for the successful implementation and compliance of the collective bargaining agreement by union members and the university. The Faculty Affairs Specialist will serve as the primary liaison between academic affairs, human resources, and departments as it pertains to the collective bargaining agreement and immigration work. This position also handles some general faculty data management and assists with full-time faculty hiring.
Benefits of Working at Elon University
Benefits of Working at Elon University
As an Elon University employee, you’ll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon’s personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.
Elon University’s home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you’ll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation’s premier travel destinations.
Employees at Elon enjoy a generous and comprehensive benefits package that includes:
- 28 annual days off, including holidays and vacation.
- Immediate tuition remission for employees.
- Retirement plan with an 8 percent contribution from the university.
- Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.
- Free use of campus fitness facilities.
- Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.
Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at three years of service. After four years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.
Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon’s principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one’s identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.
Education Requirements
A degree in a related field and a minimum of five years’ experience in a university or HR setting. Advanced training in labor and/or faculty relations will be considered a positive in preparing for success in this position.
Excellent critical and innovative thinking and technical acumen to address moderately complex issues. The Faculty Affairs Specialist will be expected to demonstrate knowledge of organizational goals, priorities and values and the legal and human implications of decisions, including experience that provides thorough knowledge of organization policies, union contracts, and procedures and practices that govern academic HR administration. To be successful in this position, knowledge of trends in academia, especially in areas of academic planning, human resource management and administration is critical.
Excellent critical and innovative thinking and technical acumen to address moderately complex issues. The Faculty Affairs Specialist will be expected to demonstrate knowledge of organizational goals, priorities and values and the legal and human implications of decisions, including experience that provides thorough knowledge of organization policies, union contracts, and procedures and practices that govern academic HR administration. To be successful in this position, knowledge of trends in academia, especially in areas of academic planning, human resource management and administration is critical.
Degree/Major
Length of Experience
Supervisory Experience
No
Supervisory Experience Detail
Special Skills or Experience
This position reports directly to the Academic Affairs Operations and Resource Manager in the Provost’s Office but works collaboratively with the Human Resources Office and Legal Counsel. The Faculty Administrative Specialist will also work with the staff of academic deans, human resources, provost office, etc.
This position must have a good understanding of the goals and mission of the division and a thorough understanding of programs and units within the division.
This position requires strict confidentiality regarding recruitment, personnel and related matters with sensitivity to critical, private and proprietary information that will be implicated while exercising the duties and responsibilities of this position.
This position must have a good understanding of the goals and mission of the division and a thorough understanding of programs and units within the division.
This position requires strict confidentiality regarding recruitment, personnel and related matters with sensitivity to critical, private and proprietary information that will be implicated while exercising the duties and responsibilities of this position.
Special Instructions to Applicants
Posting Detail Information
Posting Date
02/24/2023
Closing Date
03/17/2023
Open Until Filled
No
Position Description
Position Description
This section is required and must be completed.
General Purpose of Position
The Faculty Affairs Specialist is primarily responsible for the successful implementation and compliance of the collective bargaining agreement by union members and the university. The Faculty Affairs Specialist will serve as the primary liaison between academic affairs, human resources, and departments as it pertains to the collective bargaining agreement and immigration work. This position also handles some general faculty data management and assists with full-time faculty hiring.
Essential Duties and Responsibilities
- Monitor and administer the university’s responsibilities and obligations under the Collective Bargaining Agreement
- Coordinate the day-to-day administration of bargaining agreement activities to ensure employee and university compliance in order to effectively advise the provost about potential issues
- Serve as the initial point of contact for academic affairs as it pertains to the Collective Bargaining Agreement
- Prepare various reports, collect data and develop summaries, as well as reports to monitor the status of the Collective Bargaining Agreement
- Develop and conduct training for departments relative to union and visas
- Working closely with the provost office, participate in providing guidance and recommendations as it pertains to issues or questions relative to the CBA and immigration
- Maintain strong working relationships between members of the bargaining unit and university management
- General faculty data management (hiring processes, reporting such as but not limited to, Academic Dashboard, 2nd year faculty, GPA, office hours, phased retirement agreements, assisting with promotion and tenure process, faculty letters of agreement and file management)
Education and Experience
A degree in a related field and a minimum of five years’ experience in a university or HR setting. Advanced training in labor and/or faculty relations will be considered a positive in preparing for success in this position.
Excellent critical and innovative thinking and technical acumen to address moderately complex issues. The Faculty Affairs Administrator will be expected to demonstrate knowledge of organizational goals, priorities and values and the legal and human implications of decisions, including experience that provides thorough knowledge of organization policies, union contracts, and procedures and practices that govern academic HR administration. To be successful in this position, knowledge of trends in academia, especially in areas of academic planning, human resource management and administration is critical.
Excellent critical and innovative thinking and technical acumen to address moderately complex issues. The Faculty Affairs Administrator will be expected to demonstrate knowledge of organizational goals, priorities and values and the legal and human implications of decisions, including experience that provides thorough knowledge of organization policies, union contracts, and procedures and practices that govern academic HR administration. To be successful in this position, knowledge of trends in academia, especially in areas of academic planning, human resource management and administration is critical.
Does this position require driving for the university?
No
ADDITIONAL INFORMATION.
This position reports directly to the Academic Affairs Operations and Resource Manager in the Provost’s Office but works collaboratively with the Human Resources Office and Legal Counsel. The Faculty Administrative Manager will also work with the staff of academic deans, human resources, provost office, etc.
This position must have a good understanding of the goals and mission of the division and a thorough understanding of programs and units within the division.
This position requires strict confidentiality regarding recruitment, personnel and related matters with sensitivity to critical, private and proprietary information that will be implicated while exercising the duties and responsibilities of this position.
This position must have a good understanding of the goals and mission of the division and a thorough understanding of programs and units within the division.
This position requires strict confidentiality regarding recruitment, personnel and related matters with sensitivity to critical, private and proprietary information that will be implicated while exercising the duties and responsibilities of this position.
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