Job description

Summary:
Provides professional support to the SVP and Chief Strategy and Planning Officer. Provides departmental assistance to ensure maximally efficient use of the Executives time and high quality effective interactions within and outside the department with staff and external constituents.

Responsibilities:
Handles a wide range of highly sensitive and confidential administrative and executive support-related assignments.

Responsible for the day-to-day organizing scheduling and execution of the executives schedule.

Responsible for organizing meeting materials including agendas presentations coordinating participation and setting up necessary equipment. May be asked to take minutes and coordinate follow-up actions as appropriate.

Acts as a professional point of contact representing the executive to Lifespan employees and external stakeholders including board members and government officials.

Uses discretion judgement common sense and organizational knowledge to review prioritize and coordinate a wide variety of complex and confidential requests.

Responsible for schedule management operational efficiency information preparation and data analysis. Suggest more efficient ways to run the office and troubleshoot malfunctions.

Coordinates high-level projects travel arrangements and meetings. May plan and schedule work and direct other staff to deliver support. Has a broad knowledge and understanding of Lifespans operations and business objectives.

Ability to prioritize working in a highly dynamic environment which frequently requires multi-tasking where the state of importance frequently occurs and adaptability is utmost essential.

Effectively organizes and maintains all documents of a private and sensitive nature particularly those which relate to personnel matters in accordance with company policies and procedures.

Requires exceptional critical thinking skills. Ability to receive and screen visitors/calls and direct to the appropriate respondent. Differentiate between decisions that can be made autonomously and those that require input.

Collaborates with colleagues to foster a team-oriented environment.

Performs other related duties as required including the coordination of department-specific projects and initiatives.

Other information:
BASIC KNOWLEDGE:
Associates Degree required; Bachelors preferred

Impeccable attention to detail is essential.

Requires extraordinary discretion and the ability to navigate complex interpersonal dynamics with neutrality.

Proactive orientation and keen ability to anticipate needs and problem solve.

Experience in modern technologically advanced workplace preferred.

Actively promotes and serves as a role model for professionalism and customer service.

Excellent oral and written communication skills.

Advanced Microsoft Office skills including Outlook Teams Word PowerPoint One-note and Excel.

Proficient keyboard and personal computer skills are required to prepare a variety of materials.

Outstanding organizational and time management skills.

EXPERIENCE:
4 years of progressively responsible administrative experience required.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:
Work is performed in a typical office environment requiring extended periods of sitting standing and walking. Professional appearance is required.

Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status. Lifespan is a VEVRAA Federal Contractor.

Location: Corporate Headquarters USA: RI: Providence

Work Type: Full Time

Shift: Shift 1

Union: Non-Union

gatheringourvoice.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, gatheringourvoice.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, gatheringourvoice.org is the ideal place to find your next job.