Are you an energetic, ambitious individuals who enjoys problem solving and helping others? Are you ready to be a valued team member of a growing academic school? We have the job for you! The School of Sustainable Engineering and the Built Environment (SSEBE) is searching for an Executive Administrative Support Specialist a position with considerable responsibility in administering services and support to the Director, faculty, and staff of the school.

To be successful in this role, you must be skilled in handling confidential and sensitive information, and have a deep knowledge and understanding of academic and university policies, practices, and procedures.

You will coordinate multiple high-level tasks simultaneously and autonomously, which include business affair operations, personnel matters (Faculty and AP personnel actions, faculty recruitment) and proactively manage a wide range of projects and initiatives with support from other team members.

Clerical & Admin Support

Sch Sustain Engr & Built Envrn

Full-Time

EXEC VP/PROVOST

Open

This is not a grant funded position and is not contingent on future grant funding.

$43,900 - $67,600 per year; DOE

10-March-2023

02

Management of:

• Faculty academic personnel actions including faculty promotion and tenure, sabbatical reviews, evaluation of probationary faculty and academic professionals, review of multi-year appointments, evaluation of conditional contracts, and requests for emeritus, adjunct, and affiliate faculty status.
• Faculty annual review and evaluation process
• Faculty recruitment process.
• Interfolio products and unit implementation
• School Director’s activities, schedule, calendar, and travel
• Compilation of customized date summaries regarding faculty performance and duties
• Updates for faculty-related content on the school website
• Meetings and related logistics, recording minutes, and handling communications with partners

Coordination of:

• Special events for the unit.
• Meetings and events of the industry advisory boards

Bachelors degree in Business or field pertinent to work unit AND four (4) years of directly related administrative experience; OR, Eight (8) years of directly related administrative experience: OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

• Experience managing faculty personnel actions
• Experience managing the faculty recruitment process
• Experience working in higher education and knowledge of University policies and procedures with emphasis on academic personnel
• Experience with using Interfolio products and implementation
• Experience providing operational support/managing an office in a higher education environment
• Experience managing logistical responsibilities, such as scheduling meetings and event planning
• Evidence of effective communication skills
• Supervisory experience

Activities are primarily performed on ASU Tempe campus in a regular, climate-controlled office setting subject to extended period of sitting. Visual acuity and manual dexterity associated with daily use of desktop computer, bending, stooping, reaching, and lifting up to 20 pounds. Ability to clearly communicate to perform essential duties. Ability to work both independently and within a complex structured team.

Flexible Work Options: Once established in your role, alternative work options may include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two work weeks and staggered start and stop times. Additionally, the Fulton Schools of Engineering may allow employees to work remotely one to two days per week. All flexible work options require appropriate approvals

The School of Sustainable Engineering and the Built Environment (SSEBE) is housed within the Ira A. Fulton Schools of Engineering. The Ira A. Fulton Schools of Engineering is the largest producer of engineering and technical talent in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation – all at scale. We value and emphasize inherently interdisciplinary endeavors that leverage the breadth and depth of expertise among our outstanding faculty, and have built a unique place for large-scale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise at the most innovative university in the country and in the heart of the nation’s fifth largest metropolitan area. The scale of our faculty research interests and interdisciplinary mindset, combined with more than 48 graduate degree programs and 25 undergraduate degree programs, provide the foundation for knowledge generation and collaborative opportunities to advance new ideas.

The Fulton Schools of Engineering, located across ASU’s Tempe and Polytechnic campuses, is comprised of seven schools based on academic programs and research areas. Fulton Engineering has a nationally recognized faculty that conducts research, instructs and mentors students, provides service to engineering, computing and technology professions and creates lasting impacts across local and global communities.

The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward and communicate our achievements. At the Fulton Schools of Engineering, we:

• Cultivate excellence.
• Deliver innovation that matters.
• Encourage bold thinking.
• Foster a community of learning and collaboration.
• Build a foundation for all to be successful.

Working at ASU has outstanding benefits that include health, dental and vision insurance plans; ASU/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator.

The School of Sustainable Engineering and the Built Environment (SSEBE) is home to four academic programs: Civil, Environmental, and Sustainable Engineering, Construction Management and Technology, Construction Engineering, and Environmental Engineering. For more information visit us at http://ssebe.engineering.asu.edu/.

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

• Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
• Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
• Include cover letter with application materials.
• Include three professional references (supervisors preferred)