Contract Administrator | Part-Time
Cottage Grove, WI

Shared Medical Services is currently seeking a detail-oriented, hardworking individual to join our team as a Contract Administrator. This position offers a unique opportunity to help develop, interpret, review and manage corporate contracts and proposals. *This position has the potential to become full-time.

ESSENTIAL DUTIES:

Contract Responsibilities:

• Support the business development team by drafting, revising and reviewing contract proposals, contracts and addenda for multiple modalities
• Create and/or assemble Requests for Proposal (RFPs) and bids
• Draft, revise and review Business Associates Agreements (BAA) to ensure accuracy and compliance
• Review and track vendor related agreements
• Maintain and draft corporate property leases and addenda
• Maintain government contracting requirements
• Review other legal contracts under consideration

Corporate Responsibilities:

• Assist with company formation and dissolutions (Articles of Organization and Dissolution, applying for EIN, etc.)
• Assist with Foreign Authorizations filings, Annual Reports and all other required Corporate Compliance filings
• Assist with preparing meeting notices and minutes (Annual and Special meetings)
• Assist with maintaining the Entity Management database

Additional Responsibilities:

• Draft and review outgoing correspondence from SMS
• Maintain Access database of contracts, run reports or queries as needed
• Collaborate with executive team and administrative departments
• File, mail, audit, and perform other administrative tasks
• Other duties as assigned

SCHEDULE:

Monday-Friday
20-25 hours per week
Opportunity to transition to Full-Time depending upon the workload

POSITION QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Legal or Paralegal Studies, or related field preferred
• A minimum of three (3) years of relevant legal, contracting, or work experience in a corporate environment required
• Ability to work proficiently in a MS Windows and Office applications environment (Word, Outlook, Excel and Access)
• Strong written and verbal communication skills
• Ability to work with confidential information
• Detail oriented and organized, able to prioritize and be flexible
• Must be able to work in a fast moving environment with deadlines
• Exceptional teamwork mindset and ability to work with a variety of people at all levels
• Must possess valid driver’s license with acceptable driving record

BENEFITS (for Full-Time):

• Health, Dental, Vision and Life Insurance
• Medical and Dependent Care Flexible Spending
• Short and Long-Term Disability
• Paid Time Off

BENEFITS (for Part-Time and Full-Time):

• Employee Stock Ownership Plan (We are Employee Owned!)
• 401K Retirement Plan
• Casual dress code
• Access to Employee Assistance Program (EAP)

If you are interested in becoming a part of our growing team, and have a desire to make the SMS Difference, please apply today!

SHARED MEDICAL SERVICES
209 Limestone Pass
Cottage Grove, WI 53527
Affirmative Action/Equal Opportunity Employer