Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship and practice.

At Pacific University we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove, Hillsboro, Eugene, and Woodburn. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, acquire and share knowledge.

GENERAL DESCRIPTION OF POSITION:

Under the general supervision of the Dean of the School of Graduate Psychology (the School of Graduate Psychology is part of the College of Health Professions, located at the Health Professions Campus in downtown Hillsboro), this position is responsible for all clinical training management practices for masters and doctoral programs for the School of Graduate Psychology, including data entry and management related to site placements and certifications for placement, clinical training registration, affiliation and training agreements, retrieval of clinical training data, and knowledge of Oregon laws related to clinical placements of students in community sites. The qualified applicant will have skills and feel comfortable learning and working with database management programs. Time management, task organization, and efficient communication skills are essential. This position description is not intended to be all-inclusive and will have additional responsibilities as required and assigned.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:

• Maintain and administer confidential student and site clinical training files
• Coordinate and oversee requests regarding licensure applications, and forms specific to clinical placement
• Track student compliance with state and site requirements (e.g., required screenings, trainings, and classes) and disseminate proof of compliance to sites.
• Prepare and maintain predoctoral psychology internship applicant records from year to year.
• Assist in development and maintenance of internal and external databases (e.g., Time2Track) for clinical training data.
• Attend monthly Clinical Coordinators meetings and as-needed meetings with SGP faculty
• Manage student registration for clinical training courses to the Registrar’s Office.
• Manage Clinical Training Resources Page for students
• Manage clinical training listservs
• Other duties as directed by the Dean of SGP (including, but not limited to, Distance Learning Reports and subsequent updates for submission to the Assistant to the Executive Dean, Update supervisor Pacific Library privileges annually, Prepare exit paperwork for graduates, Supervise graduate assistants, student workers, and other office staff on assigned projects).

SECONDARY FUNCTIONS:

Performs other related department tasks as needed during peak workflow times.

JOB SCOPE:

The Clinical Training Manager (CTM) reports directly to the Dean. The CTM must be able to work with minimal supervision and a high level of collaboration with other department support staff and administrative personnel and will be held accountable for all assigned areas of responsibilities.

EDUCATION AND/OR EXPERIENCE:

Must possess strong management skills with experience in database and record-keeping work. College degree preferred or equivalent combination of education and related experience required. Proficiency in Microsoft Office required. Experience in database and record management, including ability to organize data and disseminate reports, is strongly desired. Familiarity with academic and/or clinical environments preferred.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:

• Has proven accuracy, thoroughness, timeliness, and sense of urgency in meeting responsibilities and established deadlines.
• Must be flexible and adaptable to changing priorities with the ability to handle multiple tasks concurrently.
• Demonstrates ability to work independently and uses initiative and creativity in the performance of duties.
• Has strong interpersonal skills; ability to exercise tact and good judgment in interfacing with students, faculty, staff, administrators, and the general public.
• Builds on basic learning and carries it from one situation to another.
• Demonstrates critical thinking skills in problem solving and decision-making.
• Asks questions and seeks assistance, guidance, and timely input.
• Takes responsibility to eliminate the sources of problems.
• Demonstrates confidentiality regarding information pertaining to all students, faculty and staff.
• Maintains proper appearance and personal conduct for the employee’s particular job.
• Uses effective communication skills taking into consideration body language, filters, listening, paraphrasing, and questions with customers of diverse ethnic and cultural backgrounds.
• Demonstrates ability to work in a team environment.
• College degree preferred; equivalent work experience acceptable
• Has proficiency in Microsoft Office suite (e.g., Excel, Word), demonstrates willingness to learn new computer applications and systems, especially for recork-keeping and management
• Experience with Time2Track, Moodle, Box, and IOTA 360 desired but not required
• Demonstrates excellent record keeping skills
• Is able to supervise, train and develop staff members and student workers
• Is able to represent the department in a professional manner and collaborate with all University departments
• Understands state laws and regulations related to student placement in clinical sites.

At Pacific University we are dedicated to providing experiences that are authentic, holistic, equity minded, and responsive. We continue to develop our equity practices with a particular focus on racial equity.

For qualifying employees, our benefits include generous paid time off for vacation, holidays (including winter break) and sick leave. We offer medical coverage with alternative care (in-network services covered at 100% after payroll deduction), comprehensive dental, vision plans, 9% contribution to retirement after one year of service with no match required, free mental health appointments, and tuition remission for employees and their dependents. We cover employer paid life, short term disability, and long term disability insurance. On campus benefits include free access to our sports facility and library, with discounts on campus food, bookstore purchases, clinic services, and gear rentals through our outdoor program (kayaks, snow shoes, bikes and more).

Candidates from diverse backgrounds are encouraged to apply. Studies have shown that candidates that are female and/or BIPOC are less likely to apply for jobs unless they meet all of the qualifications they find in the job description. We are seeking the best candidate for the job, and that candidate may be a person who comes from a less traditional background. We encourage you to apply even if you don't meet every minimum qualification described or are unsure if your experience could be considered related experience.

NOTICE OF NONDISCRIMINATION POLICY

It is the policy of Pacific University not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex or gender, gender identity and/or expression, sexual orientation, military, veteran or Vietnam Era status, or any other protected classification recognized by applicable law, in admission, access to, or treatment in employment, educational programs or activities as required by Title IX of the Education Amendments of 1972, section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, the Americans with Disabilities Act of 1990, or any other applicable state or federal law, or city ordinance. Questions or complaints may be directed to the Vice President for Academic Affairs, 2043 College Way, Forest Grove, OR 97116, provost@pacificu.edu.

Application materials will be screened and interview candidates will be selected and notified by telephone. The hiring process normally consists of several interviews and can last several weeks depending on the position. All applicants will be notified once the position is filled. Employment is contingent upon eligibility to work in the United States.