Come help the Department of Corrections transform lives for a safer Minnesota! Each day when you come to work for the Department of Corrections, you have the opportunity to truly make a difference in the lives of those under our care and for those in communities throughout Minnesota.

Working Title: Central Services Administrative Specialist Intermediate
Job Class: Central Services Administrative Specialist, Intermediate
Agency: Corrections Dept

• Who May Apply: Open to all qualified job seekers
• Date Posted: 02/25/2023
• Closing Date: 03/03/2023
• Hiring Agency/Seniority Unit: Corrections Dept / Corrections-Shakopee-AFSCME
• Division/Unit: Minn Corr Facl - Shakopee / SHK Discipline Unit Supervisor
• Work Shift/Work Hours: Day Shift/7:00 am to 3:00 pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $18.55 - $24.60 / hourly; $38,732 - $51,364 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Canteen/Mailroom/Property
• FLSA Status: Nonexempt
• Telework Eligible: No
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This position exists to provide the administrative and clerical services necessary to process the incoming and outgoing facility and incarcerated person mail, correspondence, and packages, and to document a wide variety of legal and financial transactions for incarcerated persons and institution staff. The position assists with ordering, stocking, maintain, and issuing materials and supplies. All responsibilities must be performed according to established DOC policy and procedures and U.S Postal regulations, with a major emphasis on security to ensure that no contraband, unauthorized mail, or items enters or leave the facility through the mail. This position will aid the warehouse/receiving.

The position works within a Minnesota Correctional Facility – MCF Shakopee.

Minimum Qualifications

• Math skills sufficient to perform basic math calculations such as correctly processing orders and United Parcel Service (UPS) shipments, determining proper mail postage, reconciling order statements, and preparing purchase requests.
• English language skills (written, oral, and ability to read) sufficient to communicate clearly and accurately while speaking or writing and sufficient to understand the variety of documents that are necessary to read.
• Typing/keyboarding skills sufficient to perform skilled typing tasks with speed and accuracy.
• Word processing skills (preferably Microsoft Word) sufficient to prepare documents and reports that are grammatically correct, in proper format, and free of spelling errors.
• Spreadsheet software skills (preferably Microsoft Excel) sufficient to enter data in, develop, and manipulate spreadsheets.
• Data entry skills sufficient to access and update DOC-specific databases and other computer systems to gather and report data. Systems include the Statewide Integrated Financial Tools (SWIFT)-Fixed Assets, iTag, JPay, Boxi reports, Electronic Inter-office Requisition (EIORs), Outlook, and iShare, FedEx, Speedy and mailroom programs.
• Database management skills sufficient to query information from computer logs and systems such as the Correctional Operations Management System (COMS).
• Customer service skills sufficient to deal diplomatically with staff, offenders, other agencies, and the public via the phone and in-person.

Preferred Qualifications

• Experience working in a mailroom in a large organization.
• Experience working in a secured or correctional setting.
• Experience working with fixed assets in a large organization.
• Knowledge of iTag, COMS and/or JPay.

Physical Requirements

The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position. For a copy of the PDA, please email Shelley Rojesky at shelley.rojesky@state.mn.us. This position will require Tuberculosis screening prior to hire.

Additional Requirements

The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections’ policy.

Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections’ policy. This may include a review of job performance and discipline records.

New employees will be fingerprinted within the first 30 days of employment.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Shelley Rojesky at shelley.rojesky@state.mn.us or 651-361-7317.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Shelley Rojesky at shelley.rojesky@state.mn.us.

About Corrections Dept

Go from a job to a meaningful career with the Minnesota Department of Corrections where we work to transform lives for a safer Minnesota! We hold people responsible for the offenses they commit while giving them the tools they need to succeed as they transition back to our communities. These people may be incarcerated in our correctional facilities or be under our supervision in the community. No matter a person’s custody status, our mindset is the same: a person’s path to rejoining the community starts on the day they begin serving their sentence. Become part of this mindset by joining our team! With the DOC you will find many promotional opportunities, great State of Minnesota benefits, competitive pay, free parking, and workout facilities at most locations.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.