Job description

Hey there! Are you an organized and proactive rockstar looking for an exciting opportunity? I'm in need of a Personal Assistant to join my team. If you're ready to dive into a fast-paced environment and help me stay on top of things, keep reading!

I'm Alena Goco, the founder of SoapyMania (www.SoapyMania.com)

• I turned my hobby into a successful bath and body product business
• SoapyMania is a family-owned company that serves hundreds of specialty retailers across the nation
• I'm committed to creating high-quality, healthy, and beautifully designed products
• I had a successful career as a Software Engineer in the US military before finding my passion in the beauty industry
• I'm an organized, caring, and energetic individual
• I'm also a proud wife and mother to a toddler
• I firmly believe in the power of beauty to make a positive impact on the world

As my personal assistant, you'll play a key role in helping me manage my day-to-day tasks.

Here's what you'll be doing as my personal assistant:

• Communication champ: Manage my emails, calls, and other communications, draft and proofread important messages, and screen calls - 2-3 hours daily
• Master of my schedule: Keep my calendar organized and running smoothly by scheduling appointments, meetings, and events - 1-2 hours weekly
• Travel guru: Handle all my travel arrangements, from booking flights and accommodations to arranging transportation - occasionally, monthly
• Information magician: Gather and organize information, conduct research for meetings and projects, and provide reports and summaries - 2-3 hours daily
• Administrative superstar: Assist with various administrative tasks such as file management, data entry, expense reports, and financial documentation - 1-2 hours daily
• Meeting maestro: Arrange and coordinate meetings, prepare agendas, take meeting minutes, and follow up on action items - 4-5 hours weekly
• Project partner: Help me manage and coordinate projects by tracking timelines, milestones, and deliverables, and collaborating with team members - 1-2 hours daily
• Relationship builder: Assist in building and maintaining positive relationships with clients, partners, and vendors, and represent me professionally - 3-4 hours weekly
• Financial tasks: Support in creating financial reports per project, handling payroll, paying bills, and depositing checks - 3-4 hours bi-weekly
• Please note that the time commitment mentioned for each task is an estimation and may vary depending on workload and project requirements.

Here's what I'm looking for in a personal assistant:

• Previous experience in a similar role
• Awesome organizational and time management skills
• Stellar communication abilities, both talking and writing
• Tech-savvy with time management software and Google apps
• Attention to detail like a boss
• Ninja-level multitasking and prioritization skills
• Discretion and ninja-like confidentiality skills
• Problem-solving skills that can tackle any challenge
• Flexibility and adaptability to roll with the punches
• Professional demeanor and killer people skills
• Hungry to learn and grow in this gig
• Independent and ready to take charge
• Can handle tight deadlines like a pro

Bonus points for basic knowledge are the following. A desire and ability to learn is a requirement if there is no experience.

• Adobe Illustrator
• Shopify and various Shopify Apps
• Zoho Mail, CRM
• CapCut
• Canva
• ChatGPT
• Business Facebook
• SimpleMind

What I offer you:

• This job is 100% remote, but you have to be available during LA Time Zone hours
• Flexible working time to fit your life
• I'll share my business know-how and mentor you to greatness
• You'll get sweet bonuses based on your kick-ass performance
• Enjoy complimentary natural handmade soaps and bath treats because, hey, self-care matters!

Compensation is $13-$23 per hour depending on experience.

If you've got what it takes and want to be part of the team, I'd love to hear from you!

Please send your resume and a cover letter detailing your relevant experience and your note of why you want to work with me. I can't wait to review your application!

Job Types: Full-time, Contract

Pay: $13.00 - $23.00 per hour

Benefits:

• Employee discount

Work Location: Remote

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