Associate Director of Advising

Academic and Career Advising Center
Job #525365

(Internal & CSU-wide APC Employees Only)

Close Date: Saturday, March 18, 2023

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

(Job #525365) Student Services Professional IV, Associate Director of Advising, Salary Range: $5,732-$8,176 Monthly. This is a full-time, benefited, exempt, 12-month pay plan, permanent position with a one-year probationary period in the Academic and Career Advising Center. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at

Position Summary: Under direct supervision by and in coordination with the Director of Advising, this position is responsible for helping coordinate all the staffing, programming and services of the Academic and Career Advising Center. This includes supporting the director in the management of all ACAC programs, monitoring caseloads for 15+ academic advisors, partnering with various departments on campus in collaborative programming, and ensuring up-to-date training for all ACAC staff. This position will assist in the hiring of new staff and the monitoring of all daily functions of the advising center and advising staff.

Key Responsibilities:

Academic Advising Programming

Assists in the design and implementation of a wide range of services which enhance student academic success, including academic advising and educational support for Cal Poly Humboldt Students. Works with instructional and co-curricular programs to research student issues and needs in regards to advising and planning and helps develop programs that will help ensure the success of at-risk and underrepresented populations. In collaboration with the Director, plans and implements the training of staff and faculty regarding new and existing advising and career services in order to foster a holistic advising and whole student development advising culture on campus. Serves as a representative of ACAC to the Advising Working Group, Registration Team, the Advising Roundtable, Orientation, and other departments and collaborative efforts. Works with the Registrar to ensure that advising and career services are part of the information and orientation received by new students. Coordinates Summer Registration for incoming first-time-freshmen.

Outreach

Assists with outreach activities including college and academic department events, partnerships across campus, staff recruitment, and collaborative programming.

Student Contact

Works directly with students on the most complicated issues regarding academic success.

Administration

Coordinates staff and student assistant scheduling, including telecommute/multi-office scheduling, coordinating drop-in schedules and assisting in the assigning and managing of caseloads. Provides appropriate and on-going opportunities for cross-training staff in areas such as current academic program requirements, advising practices, student development, and career planning. Works with staff on visioning and planning of services to meet student needs. Holds regular consultation with staff regarding policy changes and best practices. Advises director regarding work load and performance of staff. Adds input regarding staff performance evaluations. Assists the Director in developing and implementing the overall departmental strategic plan. Assist in budget tracking, purchasing and paperwork related to onboarding new staff.

Knowledge, Skills, and Abilities Associated with this Position Include: Thorough knowledge of the policies, procedures and practices of the program area to which assigned or the ability to quickly acquire such knowledge. General knowledge of the policies, practices and activities of Student Services programs outside the program to which immediately assigned; general knowledge of the principles, problems and methods of public administration, including organizational, personnel and fiscal management; general knowledge of advanced statistical and research methods. Ability to carry out very complex assignments without detailed instructions; advise students individually or in groups on varied and complex matters; determine the appropriate course of action and proper techniques to utilize while engaged with individuals and groups in personal interactions of a sensitive nature; reason logically and analyze and solve organizational and operating problems of one or several program areas; plan, coordinate and initiate actions necessary to implement administrative or group decisions or recommendations; analyze and define complex organizational, policy or procedural problems, collect and evaluate data, draw valid conclusions and project consequences of various alternative courses of action; understand the roles and responsibilities of others and to gauge relationships accordingly by taking into account the variety of the interrelationships, motivations and goals of the members of the organization served; and establish and maintain effective, cooperative and harmonious working relationships in circumstances which involve the denial of requests or the necessity to persuade others to accept a different point of view. establish and maintain cooperative working relationships with a diverse group of students, staff and faculty. Possession of these knowledge and abilities is typically demonstrated through experience and education required.

Minimum Qualifications: Equivalent to graduation from a four-year college or university in a related field. Possession of these knowledge and abilities is typically demonstrated through the equivalent to four years of progressively responsible professional student services work experience which includes experience in advising students individually and in groups, and in analysis and resolution of complex student services problems. A master’s degree in a job-related field may be substituted for one year of professional experience. A doctorate degree and the appropriate internship or clinical training in counseling, guidance or a job-related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career counseling.

Preferred Qualifications: Experience with Peoplesoft, Uachieve (DARS Degree Audit), Oracle, OBI, AdobeSign, CSU Procurement Procedures, MS Office and Google Suite.

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three professional references

Application Deadline: The deadline to submit application materials is 11:59 p.m. on Saturday, March 18, 2023.

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu.

Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code:3086
Publication Date: March 3, 2023