Administrative Specialist
Full Time
City of Amarillo, TX
$16.50 an hour
Posted Just posted
Job description
Position Information
Requisition Number
S1598P
Position Title
Administrative Specialist/Quartermaster
Salary
$16.50 per hour
Division
Fire
Department
1940-Fire Civilian Personnel
Location
Public Safety & Organizational Services
Employment Type
Full Time
Hours/Days
Monday-Friday 8:00am-5:00pm with some overtime
FLSA Status
Non-Exempt
Classified/Unclassified
Classified
Grant Funded
No
Job Description
Come be a part of the Amarillo Fire Department. This position is part of the Fire Department Civilian team. Under the supervision of the Administrative Specialist II, this position performs general office duties of moderate difficulty. Work includes but is not limited to processing payment vouchers, administering departmental payroll and leave accounting, responding to calls, and providing a high level of internal and external customer service.
ESSENTIAL RESPONSIBILITIES:
- Acquires a working knowledge of the organization’s administrative policies and procedures.
- Completes all dockets (promotion, termination, etc.) and paperwork for promotional physicals.
- Handles payroll for all Fire Department employees.
- Prepares and pays all requisitions and enters data into the JD Edwards system.
- Cross trains other administrative staff positions.
- Maintains detailed inventory of all uniforms, equipment, and property issued to personnel and in inventory.
- Works with Purchasing Department to ensure the timely procurement of necessary items.
- Conducts annual and biannual inventory checks and audits.
- Organizes and manages inventory to ensure maximum space utilization.
- Issues equipment to personnel.
- Thorough knowledge of Excel and database software.
- Performs other job-related duties as assigned.
Knowledge, Skills, Abilities
- Knowledge of and experience working with various types of office-related software, including, but not limited to Outlook, Excel, Word, Access, Adobe, etc.
- Strong verbal and written communication skills.
- Ability to learn Fire Department payroll.
- Ability to prepare and maintain complex records and reports.
- Ability to establish and maintain effective working relationships, both internally and externally.
- Ability to work overtime if necessary.
- Ability to make rational decisions.
- Ability to operate small office equipment.
Licenses/Certification
Required Qualifications
- Requires a high school diploma or its equivalent.
- Minimum of two years administrative experience and three years of working in a Microsoft environment.
- Valid Texas Driver’s License is required.
Preferred Qualifications
A Bachelor’s Degree in Business or a related field is preferred.
Physical Demands
Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this Job, the employee is required to exert up to 60 pounds of force occasionally and/or 20 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. This employee is also required to walk, stand, hear, speak, see, and talk. Also requires the ability to make rational decisions and perform repetitive motions.
This position is located in the Fire Administration building in an office environment.
This position is located in the Fire Administration building in an office environment.
Special Instructions Summary
EEO/ADA
The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law.
The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at 806-378-4294.
The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at 806-378-4294.
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