Position Description:

The Medical College of Wisconsin (MCW) brings a synergy between the best medical education, research and patient care. Tomorrow’s discoveries happen right here alongside the very people who bring those lessons to our students. Every bit of knowledge, and every advancement, provides our students with an unprecedented, collaborative learning environment, and helps improve the vitality and care of our communities.

As an Administrative Coordinator in the Center for Advancing Population Sciences Department you will function as a key coordinator for center administrative operations involving apprenticeship training program, human resources, space, facilities, purchasing, financial management, and special projects. Works with center leadership to coordinate functions of the apprenticeship program and training objectives consistent with center and institutional policies and procedures.

Primary Functions

In this role, you will be an integral member of the Center for Advancing Population Science, collaborating to ensure all apprenticeship training program related activities are running effectively and efficiently. This opportunity uniquely exposes you to the academic medical center environment and learning across finance, research, and HR operations. The ideal candidate will practice strategic thinking, attention to detail, enjoy working in a fast paced and highly collaborative setting, adapting easily to changing tasks, and operates comfortable with a degree of autonomy in their work.

Responsibilities may include:

• Develop and maintain database(s) to track, schedule, and record activities related to the program.
• Coordinates, plans, and implements various training activities and procedures of the program.
• Assists leadership with identifying, enhancing, and following specific processes and procedures to maximize the efficiencies of the center and program.
• Designs and develops training materials, instructor guides, manuals and training aids, and evaluation and assessment instruments. Provide instructional tools and learning guides.
• Regularly schedule meetings with trainees to discuss progress in program.
• Ensures correct functioning of program, center facilities, office and /or business support services.
• Directs center operations to prepare and retain records, files, and reports.
• Manages daily operations of the program and in collaboration with the center, primarily in the areas of human resources, compliance, research, and financial management.
• Coordinates recruitment, hiring, discipline and annual reviews.
• Prepares and maintains all confidential records and files related to personnel matters.
• Serves as resource on MCW policy to trainees, staff, and faculty.
• Oversee special projects such as workshops, retreats, and advisory committee meetings.
• Assists center leadership with directing center operations and allocates people, material, and financial resources to ensure operational efficiency.
• Responsible for the coordination and operations including preparing reports, analysis, and other administrative services.
• Assists in the development of center policy and procedures statements and implements approved changes to assure compliance with institutional policies.
• Follow the MCW code of conduct, all laws, regulations, and policies and ensure legal compliance with governmental and grant requirements.

Knowledge – Skills – Abilities

Administrative Coordination requires an individual to have strong organizational skills and persistent follow through. Excellent oral communication and written communication skills are essential. Strong critical thinking, problem solving and attentiveness to detail are a must.

Must have strong computer skills and high comfort level with multiple web-based systems. Ability to maintain confidences, perform effectively in stressful, deadline-driven environment, and effectively plan and organize projects impacting the work of others. Must have strong customer service skills that includes courteous and helpful behavior, cultural awareness; accomplishing tasks through teamwork and initiative; ensuring timely and throughout responses to feedback and anticipating the needs of all those whom you work with.

Work requires resource management, mathematics, problem solving, coordinating work activities, critical thinking, systems analysis, operations analysis, time management, writing, active listening, and active learning skills. In addition, focus, building trust, communication, critical thinking, and influencing skills. Knowledge of technical, business, human resources, consultation, project management, and cultural awareness.

#LI-SN1

Preferred Schedule:
Full-time role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.

Position Requirements:

Specifications

Appropriate experience may be substituted on equivalent basis

Minimum Required Education: Bachelor’s degree
Minimum Required Experience: 2 years of experience
Preferred Education: Master’s degree

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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