Job description
Provides administrative support to a department or business unit.
Reports To: Department Head
- Act as liaison between supervisor and others (ie. Departments, external contacts, subcontractors, clients, etc.)
- Oversee/process day-to-day administrative items; mail, overnight mail, packages, expense reports, checks, etc.
- Compose and/or edit/distribute letters, memos, reports and other departmental correspondence on time. Keep track of when recurrent reports are due and meetings are scheduled, including maintaining lists of recipients and/or participants.
- Maintain prequalification (PQ) process using SAP database software. Monitor PQs and follow-up when updates are required, including phone calls to subcontractors.
- Prepare purchasing documents using the SAP system, including subcontracts, purchase orders, professional service agreements, etc.
- Perform follow-ups, including use of DocuSign software for document execution.
- Follow-up for subcontractor insurance certificates; review same for compliance to job requirements.
- Coordinate with CCIP coordinator on insurance issues.
- Set-up and maintain files both paper and electronic.
- Set-up and maintain purchasing status logs for each active job.
- Maintain calendars with vacation dates, schedule/confirm meeting dates, etc.
- Set-up for meetings (coffee, lunch, etc.)
- Answer phones and direct calls.
- Photocopying, filing and sending faxes.
- Answer phones and direct calls.
- Produce wage rate sheets to accompany subcontract. Include follow-up with location unions to obtain new formulas at increase time, mathematics to work with templates to generate accurate wage and hour rates.
Qualifications: Two or more years' experience in general office responsibilities and procedures. Working knowledge of Microsoft Word and Outlook; Excel and PowerPoint helpful. Must be able to work independently and as a part of a team.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear and taste or smell. The employee is frequently required to stand and walk. The employee is occasionally required to climb or balance and stoop, kneel or crouch. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance visions, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is sometimes exposed to moving mechanical parts. The employee is occasionally exposed to airborne particles or caustic chemicals. The noise level in the work environment is usually moderate.
- May perform other duties as assigned.
Turner is an Equal Opportunity Employer
Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity.
VEVRAA Federal Contractor
Turner is an Affirmative Action and Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity.
VEVRAA Federal Contractor
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