Position Details

• Title: Administrative Assistant I
• Location: Program Development @ Central Library
• Hours: Full-time, 40 hours per week
• Schedule: Monday - Friday, 9am-5pm
• Starting Hourly Rate: $17.70
• FLSA Status: Non-Exempt
• Submission Deadline: May 30, 2023 at 11:59 pm. Apply online at https://www.indypl.org/work-at-the-library.

A successful candidate will...

• Have a high school diploma or equivalent.
• Have previous library experience, either via past job or volunteering (preferred).
• Possess a high degree of digital literacy.
• Have one to three years of work experience in an administrative support role.

What does the job look like?

• Serves as the lead on branch logistical support including sending and receiving items outside the department.
• Maintains inventories for initiatives like the Seed Library and Summer Reading Program.
• Provides support by proofing brochures, print, display materials and documents using the Microsoft Suite or other software programs.
• Provides administrative/clerical support to Department Managers and Program Specialists, triaging and responding to phone calls, correspondence, visitors, scheduling meetings, and coordinating calendars.
• Monitors, assesses and prepares appropriate documents or other requirements in compliance with all internal policies and external regulations.
• Consults, responds, informs and coordinates effectively with internal and external customers, clients or service providers, through reception line, emails and correspondence.
• Orders supplies, monitors supply budget, and maintains inventory.
• Able to work the normally scheduled work time for this position.
• Able to cope with daily job-related stress.

Note: This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions does not identify all duties performed by any single incumbent in this position.

What’s In It for You?

We offer our employees a robust compensation package! Our comprehensive benefits include: medical, dental and vision insurance; 100% company-paid long-term disability, low rates on group life coverage, a Library paid pension plan, and generous amounts of paid time off. The Library proudly promotes from within as part of a strong commitment to providing career growth opportunities for employees of all levels.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.