Applied Research Solutions is seeking a full-time Administrative Assistant (Level III) located at Hanscom AFB, in Bedford, Massachusetts.

Responsibilities Include:

• The Contractor shall provide Administrative Support (e.g. provide a multitude of analysis, procedural competency and process improvement strategies with increasing levels of responsibility).
• This includes but is not limited to staff support for the senior managers and members of the organizational staff, researching and compiling information pertaining to certain projects/topics, prepares factual, clear, concise, complete, and appropriately coordinated written communications.
• Ensures leadership is kept informed on all issues of interest that relate to the mission of the Directorate. Monitors progress toward accomplishment of various taskings and initiatives.
• Provides support by supplying the information and background for the preparation of program events.
• Drafts documents for the approval and signature of leadership.
• Disseminates program policy and specific initiative guidance for members of the organization.
• Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings.
• Prepares background information and invites required meeting participants ensuring documentation of the meetings are filed IAW organizational policy. Documentation may include but is not limited to attendance logs, minutes, and/or action items with corresponding action officers.
• Maintains scheduling documents and requirements for video and online conferencing set up and execution. This may include but is not limited to maintenance logs on equipment and the corresponding instructions on equipment set-up and meeting execution.
• Provides travel planning and execution support.
• Contractor personnel may not be assigned permissions level 2-7. However, they may be appointed as a Non-DTS Entry Agent (NDEA) per the DODFMR, Vol 9, chapter 2, Para 020301(F).
• Contractor personnel can also be assigned permission level 4 to perform CBA reconciliation.
• They may not certify/approve CBA invoices, and their appointment must specify this restriction.
• Other duties assigned.

Qualifications/ Technical Experience Requirements:

• Must be a U.S. Citizen
• Secret Clearance
• GED, 10 years of experience in the respective profession being performed, of which 5 years must be in the DoD.

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)