Summary

The Accounts Payable Clerk will be responsible for monitoring the outflow of capital by entering and reconciling invoices for a fast-paced commercial printer using a browser-based MIS system.

Essential Duties and Responsibilities

• Receives and verifies invoices; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Performs general data entry work, which may include entering data and maintaining records, invoices, and supporting documents of amounts due for items purchased or services rendered.
• Contacts vendors to obtain, verify, and update account information when necessary.
• Performs other related duties, as assigned.

Requirements:

• Above average web based (browser) proficiency ? MIS system is called EFI/Pace.
• Printing industry knowledge not required but is a major advantage.
• Basic understanding of clerical and administrative procedures.
• Excellent written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.
• Proficient in Microsoft Office Suite.

Language Ability

• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Math Ability

• Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Reasoning Ability

• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills

• To perform this job successfully, an individual should have knowledge of Word Processing software; Internet software; EFG Logic software; and Microsoft Outlook.

Certificates and Licenses

• No certifications needed.

Work Environment

• While performing the duties of this job, the employee is frequently exposed to work near moving mechanical parts. The noise level in the work environment is usually moderate.

Physical Demands

• While performing the duties of this job, the employee is frequently required to stand; walk and reach with hands and arms; and sit. The employee is frequently required to talk or hear. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform other related duties as may be required by their supervisor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.