Job description

SUMMARY: The Accounting Clerk will assist in maintaining financial records, offering administrative and bookkeeping assistance and confirms the accuracy of accounting database information.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Manages accounts payable and establishes workflow processes.
• Creates invoices according to company practices; submits invoices to customers.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Compares purchase orders, prices, terms of payment and determines eligibility of payables.
• Creates reports regarding the current status of customer accounts as requested.
• Researches customer discrepancies and past-due amounts with the assistance of the VP of Finance & Administration and other staff.
• Collaborates with the VP of Finance & Administration to reconcile accounts receivable on a periodic (at least bimonthly) basis.
• Assists in generating monthly billing statements based on the general ledger.
• Assists in reconciling revenue accounts each month.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Relays changes of information to appropriate employees.
• Performs other related duties as assigned.

Qualifications:

• High school diploma or equivalent required; Associates or Bachelor’s degree in Accounting preferred.
• At least two years of related experience required.
• Proficient on standard office software.
• Positive, collaborative, and effective interpersonal skills; strong customer service orientation.
• Excellent communication, verbal and written, interpersonal, negotiation, and conflict resolution skills.
• Must possess initiative, decision-making skills and the judgment necessary to determine action or approach for assignments, and projects.

Requirements:

• Experience with QuickBooks software
• Candidates should submit resume and references.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of the job, the employee is frequently required to:

• Stationary position: 100% office work requiring extended periods of stationary position and working on computer.
• Ability to lift, push, pull and/or move up to 40 pounds.
• Move, Traverse: this position needs to occasionally move about inside the office to access file cabinets, supplies, etc.
• Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position: Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information: this position frequently communicates with members and staff. Must be able to exchange accurate information in these situations.

The specific statements shown in this description are not intended to be all-inclusive. They represent typical elements of criteria necessary to successfully perform the job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

The Ventura County Coastal Association of REALTORS® (VCCAR) / Ventura County Multiple Listing Service (VCMLS) is located in Oxnard, CA and Ojai, CA and represents more than 2,000 REALTORS® and Affiliate members.

Mission: The local advocate for private property rights and members.

Vision: Pursuing the highest standards in service and ethics.

Culture: We listen. We care. We serve. We embrace and drive change. We adapt and lead.

Core Services: Industry Awareness & Preparedness | Real Estate Advocacy | Engagement | Visionary Leadership

Job Type: Part-time

Pay: $18.00 - $21.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Flexible spending account
• Life insurance
• Paid time off
• Tuition reimbursement

Physical setting:

• Office

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

COVID-19 considerations:
Common surfaces are cleaned regularly. All staff are vaccinated and boosted.

Ability to commute/relocate:

• Oxnard, CA: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 2 years (Required)
• Microsoft Excel: 2 years (Required)

Work Location: In person

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