Job description

Job Description

The Accounting Clerk has primary responsibility for the accurate entry of Accounts Payable and accurate weekly invoicing to customers.

Position Type/Expected Hours of Work

This is an hourly overtime-eligible position. The work schedule is 30 hours per week, 9:30 a.m. to 4 p.m. with an unpaid 30-minute lunch. Other schedule options are available with manager approval, but must work Monday through Friday. Some overtime is possible with management approval.

Benefits

This position is eligible for the following benefits:

• Highmark medical insurance effective on the first of the month following date of hire. Pierson pays 80% of the premium
• Highmark dental and vision insurance effective on the first of the month following date of hire. Pierson pay 100% of the premium
• 4% 401(k) match after one year of service and 1,000 work hours. Must be at least 21 years old
• Long-term disability insurance. Premium 100% paid by PCCi
• Voluntary (100% employee-paid) benefits including short-term disability, term life, accidental death & dismemberment, accident, critical illness, and pet insurance

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Answer incoming Accounting Department phone calls
• Enter daily cash receipts into QuickBooks
• Manage the Accounts Payable vendor files, ensuring electronic versions of W-9s are on file
• Responsible for daily monitoring of the Accounts Payable mailbox for incoming bills.
• Distribute vendor payables to the appropriate team member for approval/sign-off and proper general ledger coding
• Enter approved vendor payables into QuickBooks in a timely and accurate manner
• Generate weekly vendor payable report and give to Accounting Assistant for check processing and payment of expenses
• Manage the expense reporting process by utilizing the credit card expense and reconciliation program, ensuring charges are coded correctly and uploaded into QuickBooks accurately, audit receipts for proper documentation.
• Reconcile the monthly credit card account
• Maintain the gas card portal, entering new employees for card access and deactivating terminated employees
• Provide monthly reports for gas card usage to Project Managers
• Enter monthly gas card transactions into QuickBooks
• Complete a monthly gas card account reconciliation
• Close sales orders as requested by sales team and/or Project Managers
• Generate Certificate of Insurance requests from insurance broker website and remit to customers
• Pick up and take mail to post office at least three times a week or when requested and get mail from other mailboxes owned by business
• Other duties as assigned

Competencies

• Possess competency with general computer and Microsoft systems and applications, including Word, Excel, and Outlook, and strong data management and spreadsheet skills
• Able to effectively present information and write reports, business correspondence, and procedure manuals in a positive, clear, concise, and professional manner and respond to questions from customers, vendors, and employees in a manner understandable to someone without similar financial knowledge
• Maintain confidentiality in all matters
• Speaks clearly and persuasively in all situations; and listens and seeks clarification
• Able to define problems, collect data, establish facts, and draw valid conclusions
• Able to work with a variety of abstract and concrete variables
• Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Able to make routine decisions in accordance with Pierson’s policies and procedures

Required Education and Experience

The following requirements are job-related and consistent with business necessity.

• High school diploma or equivalent
• Minimum six months’ experience in the Essential Functions and Competencies and/or equivalent training or education
• Class C (passenger vehicle) driver’s license

Preferred Education and Experience

The following requirements are job-related and consistent with business necessity.

• Associate degree in accounting
• One year’s experience in a comparable position

Additional Eligibility Requirements

Upon offer of employment, selected candidates must pass a pre-employment drug test, credit history report, and Pennsylvania State Police Criminal Record background check at Pierson’s expense.

Travel

Less than 10%. Travel is primarily local during the business day, if needed. Travel in a personal vehicle will be reimbursed at the IRS mileage rate.

Reports To

This position reports to the Controller, Management/Accounting.

We Are Social

Find out more about Pierson Computing Connection, Inc. at www.pierson.it, like us on Facebook(@PiersonCCi) and Twitter(@piersoncci), and follow us on LinkedIn(pierson-computing-connection-inc).

More Information

Pierson is an Equal Opportunity Employer. The full job description and the affirmative action and equal opportunity employment statements are available upon request.

Job Type: Part-time

Pay: $19.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Vision insurance

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday
• Overtime

Application Question(s):

• Do you have experience using QuickBooks?
• What is your hourly rate requirement?
• Upon offer of employment, the selected candidate must pass a Pennsylvania State Police Criminal Record background check and credit check at Pierson's expense. If the employment with Pierson is offered, are you able to pass/obtain a Pennsylvania State Police Criminal Record, and credit check?
• Do you live within commuting distance of Mechanicsburg, PA?
• Can you pass a drug test? This five-panel test includes marijuana. Positive tests will only be excepted from disqualification if you have already notified Pierson of having a medical prescription for the drug that you failed on or you have a valid Pennsylvania medical marijuana card.
• What is your typing speed? Go to https://www.typing.com/student/tests > select the 1-minute typing test. You do not need to log in or create an account to get your score. Your application will not be considered completed without this score.
• In an Excel spreadsheet with 2020 expenses in Column B and 2021 expenses in Column C, each column has data in rows 2 through 100. Totals are calculated in row 102. Your answers must show function, column, and cells used in the formula.

Excel Sub Question 1: What formula would you use to add the total of the 2021 expenses?
Excel Sub Question 2: What formula would you use to find the difference between the total amount of expenses paid in 2020 and the total amount of expenses paid in 2021?
Excel Sub Question 3: What formula would you use to determine the average 2021 expenses?

Education:

• High school or equivalent (Required)

License/Certification:

• Class C passenger vehicle (Required)

Work Location: In person

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