Job Summary

The Los Angeles Homeless Services Authority (LAHSA) seeks motivated professionals who want to use their talents and skills to make a difference. Our 750+ FTE staff are adaptive problem solvers and passionate about enriching people’s lives. If you are mission-driven, dedicated to superior service and support, can diligently work independently and in a collaborative environment, join our team. LAHSA is leading the fight to end homelessness in LA County. Here, not only would your work have a real impact on the community, but we also offer a comprehensive and competitive benefits package.

Essential Job Functions

General:

• Track, report, and make professional-level recommendations regarding sub-recipient fiscal performance, including sub-contract budget provisions, budget modifications and/or amendments.
• Prepare and maintain accounting records for pass-through programs; examine, analyze and interpret accounting records for the purpose of giving advice or preparing statements.
• Analyze sub-recipient monthly budget and accounting reports to maintain expenditure controls.
• Review, analyze and interpret cost allocation plans.
• Assist in providing technical assistance and training to sub-recipients and peers.
• Participate in maintaining an automated fund accounting system in accordance with Generally Accepted Accounting Principles and applicable Federal, State, County and City regulations.
• Assist in establishing, implementing and maintaining internal controls and accounting policies and procedures of LAHSA.
• Maintain accuracy and data quality within the Homeless Management Information Systems (HMIS) database.
• Offer innovative enhancements to department operations and process.
• Ensure funding requests are reviewed and processed appropriately and expenditures are properly recorded in the general ledger, including grant - funding source(s), account code, function, program, and contract, as well as appropriately entered LAHSA's automated fund accounting system general ledger, in accordance with Generally Accepted Accounting Principles, Federal Grant management practices and applicable Federal, State, County and City regulations.
• As deemed necessary, provide assistance in the monitoring of program sub-recipients to verify accuracy of records, compliance with standards, policies and procedures. Also, help to compile monitoring findings and communicate results and recommendations for improvements to systems and procedures.
• Assume other responsibilities as designated by the Chief Financial Officer, Controller and Manager, Finance Programs.

Specific

• Ability to read, interpret, apply and communicate regulations and rules which govern the Non-CoC Program where applicable, to sub-recipients, coworkers, management and officials.
• Professionally communicate and coordinate with internal departments and sub-recipients with regards to contracts, programs, funding requests and budget matters.
• Function as Non-CoC Program expert in partnership with the Integrated Agency Support Team.
• Provide assistance in the review process of the Non-CoC / CoC budget.
• Assist in the approval of cost allocation plans, as well as the monthly monitoring of compliance with match requirements.
• Review budget modifications and change requests from sub-recipients and coordinate with supervisor for approval.
• Maintain a sub-recipient log for each contract to keep track of billing, budget and spending issues.
• Track, monitor and analyze a sub recipient's monthly expenditures to ensure expenses are within the approved budget and communicate any deficiency with the sub-recipient for monthly FCGM reporting (BvA).
• Follow-up on funding request submitted from the sub-recipient on a monthly basis.
• Prepare a monthly report of outstanding/un-posted funding requests.
• Create and send funds request template to sub-recipient when the contract is executed.
• Maintain and update spreadsheets for each contract to keep track of a sub recipient's monthly requests.
• Prepare audit confirmations.
• Act as backup to Sr. Accountant and Manager, Finance Programs, when deemed necessary.

Knowledge, Skills & Abilities

• Fund accounting and Fiscal grants management of Federal and Non-Federal funds.
• Homeless funding regulations, requirements and procedures, including the HUD CoC Program (formally the Supportive Housing Program [SHP]), Independent Living Program (ILP), Department of Public and Social Services (DPSS), Emergency Solutions Grants (ESG), Community Development Block Grants (CDBG), Homeless Family Solution System (HFSS) Coordinated Entry Systems (CES) and City and County Homeless Strategies
• LAHSA Homeless program types.
• 2 CFR 200 and Funding regulations
• Team-based project management (Integrated Agency Support Team (IAST)).
• Intermediate or advanced level understanding of computer software programs, specifically Microsoft Office (Word, Excel, Access, PowerPoint and Outlook) and the internet, as well as working knowledge of project management software (MS Project, Team GANTT).
• Knowledge of fund accounting software, preferably Sage.

Training & Experience

• Proven professional experience and educational background.

Schedule

• The Executive Director or designee may change the schedule of positions between remote, hybrid and onsite, as necessary to accomplish LAHSA business.

Appointments are typically made between the minimum and the midpoint of the range, depending on factors such as experience, education, skills relevant to the role, and internal equity.

Applicants may make a reasonable accommodation request for this job by calling the Human Resources Department at (213) 683-3333; or via email at humanresources@lahsa.org.

Medical Insurance
LAHSA pays a portion of the premiums for medical for all full-time employees and their dependents. Employees are responsible for the difference in the premiums through automatic bi-monthly payroll deductions.
Medical plans are administered through ADP Total Source. The following are enrollment options:

Medical
HMO/PPO: Kaiser Permanente, Aetna

Dental Insurance
LAHSA pays a portion of the premiums for selected dental benefits for all full-time employees and their dependents. Employees are responsible for the difference in the premiums through automatic bi-monthly payroll deductions.
Dental plans are administered through ADP Total Source. The following are enrollment options:

Dental
HMO/PPO: Guardian Dental

VSP Vision Plan
LAHSA offers this voluntary comprehensive vision plan to all full-time employees through ADP TotalSource. It includes yearly comprehensive exams, lenses, frames and contact lenses. All premiums are pre-taxed and paid 100% by the employee through automatic bi-monthly payroll deductions.

AFLAC Supplemental Insurance
LAHSA offers this voluntary supplemental insurance to all full-time employees. Plan options include personal accident, personal cancer indemnity, personal short-term disability, and personal life insurance plans. Most premiums are pre taxed and paid 100% by the employee through automatic bi-monthly payroll deductions.

ADP Flexible Spending Accounts
LAHSA offers employees this voluntary flexible spending account plan through ADP TotalSource. Employees may elect to participate in dependent care or health care expense accounts. All premiums are pre-taxed and paid 100% by the employee through automatic bimonthly payroll deductions.

Life Insurance
LAHSA pays 100% of the premium for $50,000 basic life insurance coverage through ADP.

Voluntary Group Life Insurance
LAHSA offers employees this voluntary group life insurance through Lincoln Financial. Employees may elect to participate in dependent care or health care expense accounts. All premiums are pre-taxed and paid 100% by the employee through automatic bimonthly payroll deductions.

Long Term Disability
LAHSA pays 100% of the premium for long term disability coverage through ADP.

Pension Plan
LAHSA provides a 401A pension plan through Lincoln Financial. After 6 months of employment, employees are eligible for contributions of 5% of the employee’s salary with a qualification date of 500 hours or 6 months after the date of hire.

Deferred Compensation Plan
LAHSA provides a 457 Deferred Compensation plan through Lincoln Financial. Employees may elect to defer up to IRS maximum limit per year of their earned salary for income tax purposes.

Time Off Administrative Leave
Executive Director, chiefs, and directors receive five (5) days of admin leave each calendar year in addition to the time-off below.

Vacation
Vacation is earned according to each month of service commencing with the employee’s initial date of hire.

• Less than five (5) years of employment, eighty (80) hours per year.
• Five (5) to ten (10) years of employment, one hundred twenty (120) hours per year.
• More than ten (10) years of employment, the one hundred twenty (120) hour total shall be supplemented by one (1) workday of paid leave for each twelve (12) months greater than one hundred twenty (120) months of employment. This vacation accrual is capped at twenty (20) workdays per year

Maximum accrual of vacation leave is 200 hours.

Sick Leave
Full-time employees accrue sick leave at a rate of 12 days per year. Maximum accrual of sick leave is 160 hours.

Paid Holidays
All employees receive the following observed company holidays off:


In addition to the above holidays, full-time regular employees who have completed their 1-year introductory period are entitled to two (2) “Floating Holidays” during the calendar year.


Updated 08/01/2022