Job description

Posting Summary

Posting Type
Wide Distribution

Department
EOPS

Campus
Ocean Campus

Location

Job Category
Classified

Salary

Salary Steps 1 – 5:
$41.89 – $50.85 Hourly;
$87,135 – $105,769 Annually

This position is grant-funded and is funded on a yearly basis. Hours are subject to change after appointment dependent upon grant status.

Appointment Type
Classified - Permanent-Exempt

Full Time/Part Time
Full Time

Hours/Week
40 Hours

Appointment Schedule
Full Fiscal Year (260 Days)

(STO) School Term/Summer enter number of days

Bilingual Position
No

Special Conditions

Start Date

End Date

Position Description

One (1) Permanent–exempt, Full-time, Full-year position. Exempt employees are considered “at will” and serve at the discretion of the appointing officer.

Position re-posted for broader applicant pool, previous applicants need not re-apply.

Under the direction of the Program Director or designee, the 1844 Sr. Management Assistant for the Extended Opportunities Programs & Services ( EOPS ) performs difficult and complex professional level administrative and/or management duties. EOPS is a needs-based student support program that focuses on educational equity to support a diverse student population in reaching their educational goals, including but not limited to students that are first generation college students, student parents, foster youth, previously incarcerated, and those with academic barriers to success. Duties will include classified supervisory responsibilities, hiring and supervising student workers, office/operations management, front counter management, staff scheduling, provides advising services to EOPS students, and first contact for student resolution on student concerns. The incumbent will be responsible for managing MIS data, and submitting to State to secure EOPS / CARE funding; managing data on EOPS students – graduation degrees, completion, and transfer; other data management and analysis as required by categorical funds. In addition the incumbent will be responsible for disseminating, interpreting, enforcing existing policies and procedures, and implement changes in personnel policies; in federal, state, and local guidelines to ensure compliance with regulations due to changing federal, state, local guidelines and deadlines; review discrepancies, and errors in budget and expenditures, and reports received from the District Business Office.

Note: This position is designated supervisory and is not represented by a collective bargaining unit.

Job Duties
1. Participate, collaborate, evaluate and manage the development and implementation of programs, schedule of services, activities, goals, objectives, policies, and priorities for the EOPS and CARE program; implement and administer equitable, student-centered policies, practices and processes; maintain applications, intake documents, forms, and related policies and procedures. 2. Provide advice and assistance with the annual budget development; conduct studies as a basis for making recommendations on the departments, work plans, budget requests, review and analyze budget estimates; monitor and review program expenditures. 3. Provide assistance in the preparation of budget development/estimates and adhere to both District Business Office and EOPS procedures relating to Title 5. Perform detailed analysis of program budget development, expenditures and reporting. Provide assistance with categorical funding expenditures and district program budget. 4. Manage daily operations of the center including but not limited to staffing, scheduling, and tracking of student usage. Coordinate clerical & technical support activities such as data processing, and distributing reports. Point of contact to facilitate/resolve student issues which may arise in any of the areas of the office program. 5. Communicate effectively orally and in writing and establish and maintain cooperative working relationships with a wide variety of students, staff, faculty, administrators, and community members. Ability to receive and provide effective, critical feedback to improve delivery of service, programming and student outcomes. 6. Present on information regarding EOPS programs to a range of audiences both on campus and in the community. 7. Gather, compile, analyze data, and prepare reports using database programs, spreadsheets, and various word processing applications to conduct needs assessments, surveys, and evaluations reports; compile and analyze statistical data, prepare reports for program evaluation; input and review data; prepare special and periodic reports including fiscal reports, program plans, progress reports, and other narrative and statistical reports. 8. Designated as the CARE Coordinator responsible for collaborating with CalWORKs to determine student eligibility, setting up and attending workshops, coordinating the CARE advisory meeting, compiling student data, distributing services, and reporting program outcomes. 9. Alleviate supervisor of routine administrative matters by exercising critical thinking skills of considerable independent judgment decision making. 10. Supervising classified staff and student workers, including delegation of tasks, addressing urgent needs, and participating in staff review and growth. 11. Act as a liaison to various college departments and outside agencies involving the EOPS Program, (e.g. Business Office, Institutional Research, ITS , etc.) and share important information regarding the EOPS program. 12. Provide training and technical support, as well as prepare training material, procedures manual for the office, referencing state and college policies. 13. Manage MIS data and submission to the California Community College Chancellor’s Office for funding source. 14. Recommend solutions to efficiently resolve problems that may occur during the working day as it pertains to EOPS operations. 15. Actively participate in implementing new technology, updates procedures/training manual and evaluate outcomes. 16. Plan and execute EOPS student events and activities including CARE Advisory Meetings, EOPS Advisory Meetings, field trips, EOPS end-of-year events. 17. Other duties as assigned.

Minimum Qualifications
1. Possession of a Baccalaureate Degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education or related fields, or other subject areas closely related to a specific departmental program or function; AND

2. Three (3) years full-time equivalent experience performing professional-level management and/or administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, development and administration of contractual agreements and/or grants, or other closely related functional areas.

Substitution: Applicants may substitute up to 2 years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Note: Work experience with the District as a College Work Study student or Lab Aide (3591 Classification) will not be considered or applied as qualifying experience.

Desirable Qualifications
1. Two (2) or more years of increasingly responsible administrative support experience 2. Knowledge of EOPS and CARE eligibility requirements, especially income criteria for financial aid purposes. 3. Knowledge and experience in EOPS / CARE State categorical reporting procedure. 4. Experience working with programs, services and community organizations which address social justice, diversity, equity and inclusion while serving racially minoritized students from diverse and underserved communities. 5. Experience in college setting and a commitment and understanding of equity, inclusion, engaging and supporting students, especially minoritized disproportionately impacted student populations. 6. Experience in using Word, Excel, PowerPoint, Zoom, Microsoft Teams, Canvas, and Texting Platforms 7. Knowledge of EOPS operations in a higher education setting 8. Two (2) or more years of experience utilizing Banner Software or similar computer software or comparable systems. 9. Experience in prioritizing and completing multiple tasks in a timely fashion. 10. Effective interpersonal collaboration and communication skills using tact, empathy, patience, compassion and courtesy.

Benefits
Additional Days off with Pay. As stipulated in the appropriate bargaining agreements and board resolutions, Classified employees working full-year (260 days/year) work schedules are granted, as paid days off, the days between Christmas Day and New Year’s Day, as well as an additional five (5) paid days off during spring break. Eligible school-term-only ( STO ) employees who are not scheduled to work the designated days between Christmas and New Year’s Day shall be granted three (3) paid days off to be scheduled by mutual agreement between the employee and supervisor. Eligible school-term only ( STO ) employees who are not scheduled to work the days designated as Spring Break will not be paid for these days off.

New employees hired on or after October 1, 2013 will contribute 2% of salary to the San Francisco Retiree Health Care Trust ( RHCTF ).

Application Procedure
To be considered for this position the following materials must be submitted by the filing deadline. Applications filed without the required documents will be rejected; Note the employment portion must be filled out.

1. Completion of online application. Start process by clicking on the “Apply for this Position” button at the bottom of this page; AND

2. A letter expressing interest in the position specifically indicating how you meet the Minimum Qualifications and Desirable Qualifications as listed in this announcement ; AND

3. A current resume summarizing educational background and related work experience; AND if applicable for meeting minimum qualification, AND

4. Educational Verification: Verification of qualifying education must include copies of transcripts, diplomas or certificates posting your degree(s) and Major(s). If verification cannot be obtained, the applicant must submit a signed statement with the application explaining why such verification cannot be obtained. Requests for waiver will be considered on a case-by-case basis. Foreign degree(s)/coursework used as qualifying to meet minimum qualifications must be evaluated by a foreign degree evaluation services organization, before an application can be processed. Please contact the CCSF Human Resources Department at (415) 452-7660 for evaluation sources. Failure to submit the required verification or request for waiver with the application at the time of filing will result in rejection of the application.

Verification of Experience:
Verification may be requested at any time during this recruitment and selection process. If requested, verification of experience needed to qualify must be submitted on the employer’s letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed and must be signed by the supervisor and/or appropriate company representative.

Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver requests will be considered on an case-by-case basis. Failure to submit the required verification or request for a waiver at the time of verification is requested may result in the rejection of the application.

ADA Statement
Applicants who require a reasonable accommodation to participate in this hiring process should contact the Title 5/ EEO / ADA Compliance Officer at 415/452-5053 to make the necessary arrangements. Please be aware that verification of a covered disability under the ADA may be required.

Selection Procedure/Conditions of Employment
Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine applicants’ qualifications. Only those applicants who most closely meet the needs of the Department will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

New Hires: As approved by the governing Board of the San Francisco Community College District, beginning October 1, 2021, City College of San Francisco requires that new and current employees, students, and business partners participate in the Covid Safety Campaign. All parties entering CCSF facilities must demonstrate proof of covid vaccination in compliance with current CDC and SFDPH guidelines. New hires must submit documentation for verification to the Human Resources Department.

Note: Employees who are current, Permanent-exempt, Full time, Full year (260 days) in Class 1844 with City College of San Francisco qualify to be considered as an internal transfer candidate. Internal Transfer applicants must submit an application according to the application procedure identified above, AND indicate on the letter of interest that they are applying as an internal transfer candidate

EEO Statement
It is the policy of the City College of San Francisco to provide all persons with equal employment and educational opportunities regardless of race, color, ancestry, national origin, ethnic group identification, religion, age, gender, marital status, domestic partner status, sexual orientation, disability or AIDS / HIV status, medical conditions, gender identity, or status as a Vietnam-Era veteran. These categories specifically include status as a lesbian, gay, bisexual, transgender, or questioning person in any District program or activity. For further information, contact the Title 5/ EEO / ADA Compliance Officer at (415) 452-5053.

Posting Detail Information

Posting Number
CS00248P

Job Open Date
02/28/2023

Application Review Date

Job Close Date
03/14/2023

Open Until Filled
No

Contact
Katrina Evasco, Director of EOPS / CARE

Contact Phone/Extension
(415) 452-5009

Contact Email
kvasco@ccsf.edu

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